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Certified Medical Assistant (PAE Clinic)
Certified Medical Assistant (PAE Clinic)Urology San Antonio • San Antonio, Texas, USA
Certified Medical Assistant (PAE Clinic)

Certified Medical Assistant (PAE Clinic)

Urology San Antonio • San Antonio, Texas, USA
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P osition Purpose :

The Certified Medical Assistant (CMA) supports the clinical and administrative operations of the PAE program by assisting with patient care procedure preparation documentation inventory management and front-office coordination. This role ensures a safe efficient and patient-centered experience in collaboration with physicians nurses and radiology staff.

Position Reports to :

Clinical Leader / Practice Manager

Degree of Supervision Provided to Position :

Medium. Works independently under general supervision with guidance from the Clinical Leader or Practice Manager.

Qualifications Education Experience and Competencies :

Education

  • Graduate of an accredited Medical Assistant program
  • Certified Medical Assistant (CMA) through AMAA
  • One year of experience in a urology setting
  • Previous experience working in a clinical medical assistant role
  • High School Diploma or GED

Experience

  • Minimum of 1 year of experience as a medical assistant
  • Experience with insurance verification eligibility referrals and pre-authorizations
  • Familiarity with EMR systems and Microsoft Office Suite
  • Experience supporting clinical procedures and patient care
  • CPR / BLS certification (active)
  • Skills and Competencies

  • Strong communication and interpersonal skills
  • Ability to multitask and manage time effectively in a fast-paced clinical environment
  • Attention to detail and accuracy in documentation and patient interactions
  • Professionalism empathy and a commitment to patient-centered care
  • Ability to work collaboratively with clinical and administrative teams
  • Flexibility and Ability to Multitask
  • Stress Management / Composure
  • Attention to Detail and Accuracy
  • Initiative and Accountability
  • Internal Relationships (Works Closely With) :

    Patients families physicians nurses radiology staff and other teammates. Must demonstrate professionalism empathy and teamwork in all interactions to promote a positive patient and staff experience.

    Job Requirements :

    Pre-Procedure Setup and Maintenance

  • Draw up medications for procedures (e.g. heparinized saline 1% lidocaine)
  • Confirm patient identifiers in C-arm and ultrasound systems; ensure images are saved post-procedure
  • Recharge ultrasound equipment between cases
  • Maintain a clean and safe environment : replace bedding sanitize equipment and surfaces inspect for blood / fluid residue
  • Coordinate lunch deliveries for staff when working through lunch
  • Intraprocedural Responsibilities

  • Prepare intraoperative documentation (sedation materials agents times access)
  • Complete variable portions of procedural report as directed by IR during the case
  • Circulate additional products as requested by IR and LMRT / RT
  • Reposition the C-arm as needed
  • Post-Procedure Responsibilities

  • Assist in transporting patients to the recovery room
  • Support nursing staff in cleaning and prepping clinic space and recovery bays
  • Perform closing duties (laundry trash etc.)
  • Product and Inventory Management

  • Monitor inventory and check expiration dates regularly
  • Assist RT in maintaining vendor reference list with contact info account numbers and ordering details
  • Chart Preparation for IR Notes

  • Compile pre-procedure information : reason for consult (e.g. BPH varicocele) medical / surgical history symptoms
  • Include recent labs and imaging reports
  • For vascular or cancer imaging ensure IR has access to view images; request discs / flash drives if needed
  • Document referring physician and care team; initiate cardiac clearance in EMR if applicable
  • Patient Access & Scheduling

  • Answer phones and respond to inquiries professionally
  • Schedule consults clinic visits and procedures in coordination with the clinical team
  • Register patients and ensure completion of demographic insurance and consent forms
  • Relay preparation instructions for procedures labs and exams
  • Assist patients / families with pre-registration forms and instructions
  • Referrals & Pre-Authorizations

  • Coordinate and process referrals from outside providers
  • Verify insurance and obtain pre-authorizations for procedures
  • Communicate with payers providers and patients regarding insurance requirements
  • Inform patients of care costs and collect / post fees as required
  • Balance daily financial registers and submit documentation to fiscal department
  • Administrative Support

  • Maintain accurate patient records and update EMR
  • Assist with scanning filing document management and billing tasks
  • Support front desk workflow and maintain a professional reception area
  • Assist with travel coordination and scheduling as needed
  • Maintain punctual and reliable attendance
  • Team Collaboration

  • Collaborate with nurses radiology staff and physicians to support clinic operations
  • Provide coverage for other administrative functions as needed
  • Support a collaborative patient-centered environment
  • Perform other duties as assigned
  • Environmental Conditions

    Indoor climate-controlled clinical environment with potential exposure to blood body fluids infectious disease chemicals and equipment-related hazards.

    Key Skills

    EMR Systems,Clinical Laboratory Experience,Athenahealth,Algebra,eClinicalWorks,Primary Care Experience,Phlebotomy,Medical office experience,Vital Signs Experience,Experience Administering Injections,Medical Terminology,Medication Administration

    Employment Type : Full Time

    Experience : years

    Vacancy : 1

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