Administrative Program Associate

Position Summary

Accountable to the Chief and Division Administrator within the Division of Plastic & Reconstructive Surgery. Responsible for managing Division resources efficiently and effectively, which includes monitoring of budgets, administration of personnel and responsibility for facility planning and allocation. Specifically, position is responsible for providing specialized administrative expertise and support for the entire Division of Plastic & Reconstructive Surgery by working closely with and assisting the division administrator with many special projects including running monthly reports, assisting with division accounting / finance, and managing the division website. Position will also include direct physician support, supervision of one part-time staff member, and backup of other administrative staff in the division as needed. Clinical functions will include patient phone calls, new template building and edits, and other clinically related activities. Position Details Posting Category Operations Working Title Administrative Program Associate Job Title Admin Bus Op Associate (Clk) Salary Grade AB15H Appointment Type C2 - REG OFF / SERV HRLY Salary Range - Job Requisition Begin Date 04 / 24 / 2025 Application Review Date 05 / 01 / 2025 Review Date Information : Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered. Required and Preferred Qualifications Required Education : Associate's degree or equivalent If any degree major / training is required, please specify the type. (NOTE : Concentration and minors are not equivalent to a major) NA

Will consider six years education / related experience) Required Experience 4 years If any experience is required, please specify what kind of experience : Increasingly responsible administrative support experience.

Will consider six years education / related experience) Required License No If yes, what is the required licensure / certification? NA Required Computer Applications : Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook Required Other Computer Applications : Required Additional Knowledge, Skills and Abilities : 1. Exceptional verbal and written communication skills; customer service orientation; outgoing, engaging; energetic; courteous, pleasant, personable.2. Quick learner, self-starter, ability to work independently.3. Detail oriented and organized.4. Forward thinking; connects actions and probable consequences; assess impact on Division’s success and organization as a whole; collects appropriate information at point of contact and collects / prepares information to facilitate successful outcomes.5. Ability to build strong collaborative networks across campus and the University to facilitate problem solving and the promotion of the Division.6. Strong computer skills especially in Microsoft Office.7. Skills in working well in teams and with other staff and exhibited leadership qualities when working within groups.8. Personal commitment to the success of the Division serving as the principal ambassador for the Chief’s office.9. Finance / Accounting skills and background Preferred Education : Bachelor's degree or equivalent If any degree / training is preferred, please specify the type : NA Preferred Experience : Prior Medical experience is desired as well as progressively higher level administrative support and responsibility. Preferred License : No If yes, what is the preferred licensure / certification? : NA Preferred Computer Applications : SAP Preferred Other Computer Applications : Electronic Medical Record, EPIC, Concur. Workday Web Publishing software Preferred Additional Knowledge, Skills and Abilities : 1. Knowledge and understanding of medical practice environment especially within an academic medical center.2. Medical terminology and background of typing from dictated recording3. Some basic accounting / finance experience, statistical / data report creation background, and experience in Excel with pivot tables.