Coordinator - Administration

Who is an Administrative Coordinator?

The Administrative Coordinator will be responsible for accurate and timely administrative office

functions including but not limited to : creating schedules, reviewing hours, applicant screening,

new hire processing, report approval, payroll processing, invoicing, collections, and office file

management. The position will also be responsible for providing general support to the CEO.

Roles :

• Maintain multiple Excel spreadsheets for the creation of schedules, monitoring of business equipment, and client data
• Become proficient with operations software to implement schedules, payroll, invoicing, and reports.
• Understand and track monthly profitability, expenses, and financials.
• Manage the collections process so all clients are paying on time
• Monitor the overtime and scheduling of all security officers
• Assist with the hiring process and ensure all hiring paperwork is completed on time.
• Ensure compliance with state licensing process of all security officers.
• Maintain physical and electronic filing systems.
• Communicate with the owner as needed to problem solve and gain accurate information for expenses.
• Provide customer service support to clients on general questions, operations software support, invoicing, and collections by communicating in a helpful manner via phone and / or email.

Type of Individual :

Skills / Abilities :

Environmental / Working Conditions :

Normal office environment. Occasional overtime may be required and / or hours may be shortened as business needs dictate.

Physical Demands :

Requires sitting and standing associated with a normal office environment. Manual dexterity

needed for using a calculator and computer keyboard. This description is intended to provide

only basic guidelines for meeting job requirements. Responsibilities, skills and working

conditions may change as needed.