Administrative Assistant

Odessa, TX, USA | Construction Materials Testing | Full Time

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination.

Key Responsibilities Administrative & Clerical Support

Manage and coordinate schedules for assigned personnel

Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions

Review and edit outgoing materials for accuracy and clarity

Create and maintain project and activity files

Prepare project setup information and billing profiles

Maintain records of engineer licensure, training, and certifications

Draft PowerPoint presentations for client meetings

Prepare agendas and meeting notes for staff and in-house meetings

Maintain client information and assist with client communications

Assist with billing, invoice review, and project expenditure tracking

Maintain laboratory test logs and transfer data to accounting

Additional Responsibilities

Serve as backup for answering phones and receptionist duties

Provide backup support for ordering and tracking office supplies

Assist with planning company events

Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures

Actively participate in safety meetings, toolbox talks, and safety initiatives

Perform other duties as assigned

Qualifications Minimum Requirements

High School diploma or equivalent required; Associate's degree in a relevant field preferred

3–5 years of administrative experience in a professional office environment

Valid driver's license

Strong written and verbal communication skills

Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred

Willingness to work flexible schedules and overtime as needed

Ability to work on-site in a heavy construction setting

Flexibility and willingness to travel when needed

Physical Requirements

Ability to sit for extended periods and operate office equipment

Ability to stoop, bend, and file documents

Effective verbal and written communication skills

Ability to safely operate a motor vehicle

Ability to lift and carry up to 25 lbs

About Thompson Engineering

Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients.

Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast.

Equal Opportunity Employer

Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M / F / D / V). Pre-employment drug screening and motor vehicle record checks are required.