ACCOUNTS PAYABLE

Job Description

Job Description

This position supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy. This position also serves as initial contact for all callers and visitors of the organization.

Duties and Responsibilities :

Prepare and enter all approved invoices for payment

Code all expenses to the appropriate general ledger account, division, and department per the annual budget

Interface with departments to secure proper payment approvals

Oversee maintenance of accounts payable files and records

Respond to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolve invoice discrepancies

Process and oversee expense reimbursement and reporting

Oversee company purchasing card maintenance and reporting

Prepare accounts payable reports

Analyze and track accounts payable amounts; prepare analysis of accounts as required

Assist with monthly closing process

Assist with preparation for annual audits

Answer, screen and direct calls on a multi-line phone system in a courteous and professional manner

Meet and greet all visitors; determine their needs and direct them to the appropriate employee / location

Open and route incoming mail

Organize and maintain reception area

Assist with related special projects or duties as required or assigned by management

Attributes / Experience / Skills :

Associates degree (AA) or equivalent, at least two years related experience or equivalent combination of education and experience

Proficient in Excel and Google Suite

Experience with ERP or similar software

Excellent written and verbal communication skills

Excellent attention to detail and accuracy in entering financial data

Ability to prepare reports and business correspondence

Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages

Strong organizational, problem solving and analytical skills

Able to manage priorities and workflow with frequent interruptions