Administrative Assistant

Administrative Assistant Role At Apex

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge.

For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles.

Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society : ranging from earth observation to communications and more.

We'd love for you to join us on our mission of providing humankind access to the galaxy beyond our planet.

About The Role

As an Administrative Assistant at Apex, you'll provide high-level support to two of our company leaders, ensuring their calendar, meetings, and day-to-day workflows run smoothly. This is a fast-paced, high-visibility role that requires exceptional attention to detail, strong organizational skills, and a proactive mindset. You'll play a key role in keeping schedules and daily operations running smoothly behind the scenes.

Responsibilities

• Own calendar coordination for a high volume of internal and external meetings, both on-site and virtual
• Prepare for on-site customer visits, including conference room readiness, meal coordination, etc.
• Manage internal meeting logistics, including recurring 1 : 1s and team syncs
• Proactively identify and resolve calendar conflicts and scheduling bottlenecks
• Track action items and help ensure nothing falls through the cracks
• Review inbox to flag urgent messages and help triage high-priority items
• Coordinate travel and lodging when needed
• Submit expense reports accurately and on time
• Jump in to support other tasks as assigned

Requirements

Why Join Apex?

Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series C funding, and we invest heavily in our people from day one.

What We Offer :

Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together.

Equal Opportunity Employer

Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.