Accounts Payable Associate

Accounts Payable Associate

The Accounts Payable (AP) Associate is responsible for ensuring timely and accurate processing of vendor invoices and payments in accordance with company policies and procedures. This role requires collaboration with internal departments and external vendors to resolve discrepancies and maintain strong financial controls. The AP Associate will also support month-end closing activities and contribute to maintaining the integrity of the general ledger.

Key Responsibilities :

• Assist with month-end closing, including preparation of journal entries and reconciliation of AP accounts.
• Match invoices to purchase orders and receiving documents.
• Enter invoice data into the accounting system and ensure timely payment processing.
• Communicate with vendors and internal stakeholders to resolve invoice discrepancies or payment issues.
• Prepare and process electronic transfers and payments.
• Support audits by providing documentation and responding to inquiries.
• Maintain vendor files and ensure accurate documentation.
• Review and verify invoices and payment requests for accuracy, proper approval, and compliance with company policies.

Direct Manager / Direct Reports :

This Position typically reports to the Accounting Supervisor or Manager.

This Has 0 Direct Reports.

Travel Requirements :

No travel required.

Physical Requirements :

Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions, there may be a need to move or lift light articles.

Working Conditions :

Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.

Minimum Qualifications :

Must be 18 years of age or older.

Must be legally permitted to work in the United States.

Preferred Qualifications :

Ability to negotiate, handle complaints, settle disputes, and resolve grievances with both internal and external customers.

Excellent written and verbal communication skills.

Two-year degree or equivalent experience in Accounting or related discipline.

Experience in accounts payable, invoice processing, or general accounting.

Familiarity with General Ledger and Journal Entry processes.

Experience with Microsoft Great Plains or similar ERP systems is a plus.

Strong attention to detail and excellent 10-Key skills.

Intermediate proficiency in Microsoft Excel and other office applications.

Minimum Education :

The knowledge, skills and abilities typically acquired through the completion of an associate's degree program or equivalent degree in a field of study related to the job.

Preferred Education :

No additional education.

Minimum Years of Work Experience :

Preferred Years of Work Experience :

Minimum Leadership Experience :

No previous leadership experience

Preferred Leadership Experience :

No previous leadership experience

Certifications :

None

Competencies :

Collaborates

Action Oriented

Collaborates

Communicates Effectively

Customer Focus

Drives Results