Office Manager (Port Chester Corps / Community Center)

Overview

The office administrator will serve in a critical support role to the corps officers, coordinator and organize the schedule of workers, supervise the job and responsibilities of the staff under her commander and keep the corps office updated at all levels of work. will be responsible for the corps operation when the corps office is not in.

Responsibilities

Essential duties and responsibilities :

• To communicate clearly with corps officers and perform these and other duties as required.
• Dress appropriately for the office environment
• Answer and direct all calls professionally and correctly
• Check voicemail and emails daily and return / forward correspondence promptly
• Manage and maintain volunteer and donor information
• Responsible for issuing purchase orders; keeping receipts or invoices for verification of expenses.
• Manage office mail
• Complete call logs, referrals, incident reports and other official documents as needed
• Update, discard and maintain all files and records kept in front office
• Prepare and print documents as requested by corps officers
• Greet and interview clients to determine social service needs.
• Order food and submit monthly stats to food bank
• Assist with food pantry, clothing assistance or other social service needs.
• Drive a 12-passenger van when needed
• Help make appointments with contracted vendors for building maintenance and upkeep
• Participate in staff meetings, divisional training and any local training as applied

assist officers in whatever other administrative areas needed if not outlined above

Qualifications