Surgical Coordinator

Job Description

Job Description

Enjoy what you do while contributing to a company that makes a difference in people’s lives. IVF Florida is backed by one of the premier fertility centers in the United States. We continually seek experienced, compassionate, and dynamic team players who are committed to delivering exceptional patient care to join our growing practice. The work we do building families offers stimulation, challenge, and personal reward.

The Surgical Coordinator works under the direct supervision of the Clinical Supervisor and indirectly reports to the physician(s) he / she provides with support. As a member of the IVF Florida team, the Surgical Coordinator will work in cooperation with other clinic staff to ensure safe and effective patient care, in compliance with IVF Florida standards and protocols. The Surgical Coordinator performs administrative duties relevant to surgical operations which requires an understanding of scheduling procedures for surgeries, such as how long a surgery will take and how much time to allot for set-up and turnaround, and to administer surgery schedules to appropriate medical staff. The Surgical Coordinator must have a solid understanding of procedures frequently performed within a fertility practice, strong organizational skills, strict attention to detail and follow-through, and be able to prioritize responsibilities.

We have an immediate opening for a full-time Surgical Coordinator to join our team in Margate, FL. The schedule is Monday-Friday 7 : 30am-4 : 00pm.

How You'll Contribute :

We always do whatever it takes, even if it isn't specifically our "job." In general, the Surgical Coordinator is responsible for :

Schedules all surgical procedures for the physicians, coordinating with the participating hospitals and their schedules / blocked time

• Ensures adequate preparation for surgery by ensuring that necessary equipment is scheduled for surgery
• Ensures that all pre-surgery paperwork is completed in time for the patient’s appointment
• Manages working relationships with multiple hospitals and surgery centers

Perform investigation of benefits for all surgical procedures

Assist in obtaining the necessary referrals for HMO / POS patients

Obtain pre-certification or authorization for all surgical procedures

Verifies all surgery benefits

Estimates and collects fees for patient responsibility

Enter referral information into the computer system

Demonstrate a thorough knowledge and understanding of billing and collection policies and procedures, explaining account payment and settlement processes prior to the surgical procedure

Recognizes the importance of managed care to the practice and ensures that lines of communication are kept open with each contracted carrier

Re-verifies patient demographics and insurance

Maintain complete and organized work papers in accordance with established procedures

Responds to correspondence, phone calls, patients or third party requests in a timely fashion

Ability to embrace change and promote team work and program growth

Documents all contact with the patient in the patient’s medical record. This includes the information given to the patient at the time of contact

Notifies appropriate personnel in the event of a problem or conflict arising with the patient, a physician, or other required personnel

Abides by IVF Florida and US Fertility operational and personnel policies and procedures at all times

Contributes to team effort by maintaining an excellent rapport and working relationship with all members of the IVF Florida team

Performs other related duties as assigned

What You'll Bring :

High school diploma or associates degree

Minimum of 2 years experience in a medical position, knowledge of infertility strongly preferred

Ability to demonstrate good judgment

Ability to communicate accurately and concisely

Ability to remain calm under stress

Excellent interpersonal skills

Excellent oral and written communications

Strong attention to detail

Effective time management and organizational skills

Basic computer proficiency with Microsoft office suite including Word and Excel

Strong customer orientation and follow through

Ability to organize and manage multiple priorities and meet deadlines in an ever-changing environment

Demonstrate motivation and flexibility

More important than the best skills, however, is the right person. Employees who embrace our mission, vision, and core values are highly successful.

What We Offer :

We are proud to provide a comprehensive and competitive benefits package tailored to support the needs of our team members across all employment types :

Medical, dental, and vision insurance, 401(k) with company match, tuition assistance, performance-based bonus opportunities, generous paid time off, and paid holidays

401(k) with company match and performance-based bonus opportunities

401(k) with company match

At IVF Florida, we promote and develop individual strengths to help staff grow personally and professionally. Our core values - Empathy, Patient Focus, Integrity, Commitment, and Compassion (EPICC) – guide us daily to work hard and enjoy what we do. We’re committed to growing our practice and are always looking to promote from within. This is an ideal time to join our team!

To learn more about our company and culture, visit here.

How To Get Started :

To have your resume reviewed by someone on our Talent Acquisition team, click on the “Apply” button. Or if you happen to know of someone who might be interested in this position, please feel free to share the job description by clicking on an option under “Share This Job” at the top of the screen.