MEDICAL TRANSCRIPTIONIST SECRETARY

Summary

Provide administrative support to the Crime Laboratory, supervisors, and Quality Manager to include typing, record and file maintenance and telephone reception. Act as liaison or department representative with clients, other departments, and vendors.

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SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED

BENEFITS

Tarrant County employees enjoy superior health, retirement, and insurance benefits &

13 County Holidays

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Essential Duties and Responsibilities

1. Receives and screens telephone calls, emails, letters, and visitors, responding to routine requests for information and referring more complex matters to appropriate person.

2. Answers routine and complex questions and furnishes information as needed.

3. Organizes and maintains records for the Crime Lab, which includes five (5) areas.

4. Creates forms, memos and letters of a technical and / or highly confidential nature.

5. Assembles relevant data and prepares special reports.

6. Prepares documents in response to requests, subpoenas, etc.

7. Assists law enforcement agencies, attorneys, and Justice of the Peace offices in various counties with pertinent information.

8. Prepares a monthly billing report for the Crime Lab.

9. Maintains records of testing performed by the Crime Lab, and compiles data for statistical reporting.

10. Uploads Crime Lab reports to LIMS and distributes to requesting law enforcement agencies and ME staff.

11. Coordinates schedules of interns rotating through the laboratories.

12. Prepares annual statistics for Forensic Administrator, updating stats using spreadsheet.

13. Performs medical transcription of autopsy reports and issues cremation permits.

14. Assists the Crime Laboratory Director with special projects.

15. Assists the Quality Manager with maintaining compliance data and with special projects.

16. Acts as backup when the Toxicology Lab Secretary is out of the office including documenting, uploading, and distributing Toxicology reports and making new case files.

17. Prepares death certificates, which requires using the Texas Electronic Registration system mandated by the State, and prepares amended death certificates.

18. Schedules appointments for Crime Lab Supervisor and Chief Toxicologist.

19. Prepares court documents for Crime Lab Supervisor & Chief Toxicologist.

20. Prepares and maintains quality control forms for the laboratories as required by ASCLD.

21. Prepares lab specimens to be sent to other laboratories for additional testing.

22. Notarizes documents for laboratory staff.

23. Reserves meeting rooms for laboratory personnel.

24. Performs other related duties as assigned.

Minimum Requirements

NOTE : You must fill out the work history and education sections of application to show you have years of experience / education as required by hiring department or be disqualified.

• High school diploma or equivalent.
• Four (4) full-time years of related work experience including two (2) years of full-time transcriptionist experience.
• Some college preferred.
• Must be experienced as a medical secretary and know medical terminology.
• Must have the ability to use word processing and spreadsheet software.
• Must have a typing speed of 55 WPM.
• Good communication skills, ability to handle multiple tasks, and ability to operate standard and automated office equipment.

If hired, you must provide proof of educational attainment at new hire processing