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Indirect Procurement Buyer

Indirect Procurement Buyer

UrsusOakland, CA
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Duties :

  • Review and approve Purchase Requisitions (PRs) and Change Order submissions through the Enterprise Resource Planning (ERP) System (OracleCloud).
  • Monitor and manage all PRs and Purchase Orders (POs) throughout the PR / PO Lifecycle.
  • Thoroughly understand the end-to-end Procurement process and related policies in order to provide guidance and education to internal stakeholders.
  • Perform routine PO maintenance activities, including transfer of PR / PO ownership and closure of expired POs.
  • Understand the division of roles and responsibilities amongst each Procurement vertical and cross-functional team in order to direct internal customers to the appropriate resources.
  • Ability to read, understand, and interpret commercial terms within supplier agreements.
  • Identify and record non-compliant Purchasing activities as defined by internal policies and procedures.
  • Assist with monitoring, triaging, and resolving tickets within the Procurement Help Desk.
  • Respond to internal customers and cross-functional partners in a timely manner and drive open issues toward resolution in accordance with SLAs.
  • Provide a high level of quality customer service to internal and external stakeholders.
  • Compile reporting from various systems, validate accuracy, analyze data, and summarize for presentation to stakeholders.
  • Analyze business processes, systems, and data to identify opportunities for improvement.
  • Develop, publish, and circulate detailed internal resource guides to document process steps, changes, and improvements.
  • Work with IT teams to translate purchasing requirements into technical specifications.
  • Support other ad-hoc projects as assigned.
  • Monitor project progress and performance against established goals.

Skills :

  • Focused experience on indirect procurement categories (Professional Services, Marketing, Workplace Operations, SaaS, etc).
  • Ability to navigate through ambiguity and make sound decisions based on documented processes, policies, and best practices.
  • Proficiently navigate Source to Pay (S2P) process, especially PR / PO Lifecycles.
  • Experience with Procurement systems (OracleCloud preferred), JIRA, and Contract Lifecycle Management (CLM) tools.
  • Familiarity with Financial and Accounting Coding as it applies to Purchase Orders.
  • Effective critical thinking and problem solving skills.
  • Ability to cultivate and maintain mutually beneficial cross functional relationships.
  • Have an excellent track record with providing quality customer service, including guiding stakeholders through complex process workflows or situations.
  • Ability to forecast Procurement requirements and set expectations with stakeholders.
  • Capacity to multitask and manage time effectively.
  • Strong communications skills (written & verbal).
  • Proactive, solution-oriented, and accountable.
  • IND123

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    Procurement Buyer • Oakland, CA