Senior Payroll Administrator

Pavement Recycling Systems is the Western United States premier provider of Recycling Solutions to reclaim, preserve, and rehabilitate pavement at any stage. Becoming a team member of PRS introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career. We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results.

Position Overview

The Senior Payroll Administrator is responsible for coordinating the day-to-day activities of the Payroll Department and ensuring that weekly and certified payrolls are processed accurately and on time.

Primary Responsibilities

Payroll

• Administer full-cycle, multi-state payroll for 600–700 employees.

Audit automated and manual timecards for accuracy prior to processing.

Calculate hours, tax withholdings, deductions, bonuses, and union fringes.

Process and submit certified payrolls to ensure compliance with federal, state, and local prevailing wage laws.

Ensure contractual obligations and certified payroll reports are submitted accurately and on schedule.

Upload compliance documentation into project-specific payroll tracking systems.

Coordinate with internal and external stakeholders including general contractors, subcontractors, government agencies, and labor unions.

Review initial job packets for certified payroll and prevailing wage requirements.

Review and process subcontractor certified payroll documentation in a timely manner.

Export and import timecard data between timekeeping and payroll systems.

Review and enter labor allocations reported on timecards.

Prepare terminations, manual checks, and payroll adjustments as needed.

Respond to employee inquiries regarding paychecks, deductions, and payroll issues.

Collaborate with HR to ensure employee data is accurate and up to date.

Process monthly union fringe reports for payment.

Assist with developing and maintaining departmental, state, and federal reports and records.

Coordinate year-end processing, reporting, and reconciliation.

Maintain confidentiality of employee and payroll information.

Perform other duties as assigned.

Compliance

Qualifications

Education and Experience

Bachelor’s degree in Business or Accounting preferred.

Certified Payroll Professional (CPP) certification preferred.

Proficient in Microsoft Excel (PivotTables, VLOOKUP) and payroll / timekeeping systems.

Experience with multi-state payrolls (CA, NV, AZ) required.

Why Join

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to :

We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.