Office Manager

Were looking for a superstar Office Manager to support our San Francisco office and ensure smooth day-to-day operations. This role requires physical presence in the office and will play a key role in ensuring a productive organized and welcoming workplace environment.

Our mission

Aquabyte is on a mission to revolutionize the sustainability and efficiency of aquaculture. It is an audacious and incredibly rewarding mission. By making fish farming more efficient and viable we aim to promote healthy (for the fish and environment) production of low carbon protein and mitigate one of the biggest causes of climate change. Aquaculture is the single fastest growing food-production sector in the world and now is the time to define how technology is used to harvest the sea and preserve it for generations to come.

We are a diverse mission-driven team that is eager to work alongside kindred spirits. If this vision inspires you please get in touch.

Our product

We are currently focused on helping salmon farmers better understand their fish population and make environmentally sound decisions. Through custom underwater cameras computer vision and machine learning we are able to quantify fish weights detect the health status and generate optimal feeding plans in real time. Our product operates at three levels : on-site hardware for image capture cloud pipelines for data processing and a user-facing web application. As a result there are hundreds of moving pieces and no shortage of fascinating challenges across all levels of the stack.

Above all Aquabyte is a customer-driven company. Our product development is dictated by the needs of fish farmers and we prioritize customer delight in everything we do. We are committed to building a global collaborative team.

The Role

As our Office Manager youll play a key role in ensuring the smooth operation of our workplace and supporting the broader teams effectiveness. Youll oversee facilities management office administration and cross-functional operational initiatives. This includes managing vendors and office resources coordinating travel and team events streamlining processes and leading projects that enhance productivity and the overall employee experience.

Responsibilities

• Reception & Workplace Experience -oversee front-of-house operations and ensure every visitor and employee interaction reflects Aquabytes professionalism and culture. Maintain a welcoming efficient and high-functioning workplace environment.
• Facilities & Operations Management - own the day-to-day management of the San Francisco office including facilities upkeep safety and vendor coordination. Drive operational excellence to ensure a productive and well-supported workspace.
• Workplace Presentation & Readiness - ensure the office remains tidy organized and fully stocked throughout the day. Oversee daily walkthroughs to maintain a clean professional and inviting environment with all shared spaces supplies and amenities replenished and in order.
• Shipping Receiving & Logistics - manage office logistics including incoming and outgoing shipments courier partnerships and vendor deliveries. Develop efficient systems to support business and operational needs.
• Workplace Resources & Services - oversee kitchen and supply inventory coordinate meal programs and manage vendor relationships to maintain a well-stocked and comfortable office environment.
• Employee Onboarding & Support - partner with HR and IT to deliver seamless onboarding experiences for new hires. Serve as the go-to contact for employee support ensuring workplace tools and processes enable success.
• Culture & Engagement - collaborate with the People team to design and host events that strengthen culture connection and engagement across teams. Act as a cultural ambassador and a go to central person for the SF office.
• Vendor & Landlord Relations - manage relationships with building management vendors and service providers. Negotiate contracts and resolve issues promptly to maintain operational standards.
• Office & Safety Projects - manage office-related initiatives including space planning policy updates and emergency preparedness. Ensure compliance with safety and security standards.
• Project Management & Process Improvement - manage cross-functional operational projects from planning to execution. Identify opportunities for process improvement implement best practices and drive efficiency across office operations.

Who we are looking for

Qualifications

Benefits

$75000 - $110000 a year

Aquabyte takes a market-based approach to compensation. The payvaries on a variety of factors including : job-related qualification years of experience and competence level interview performance and work location.

Aquabyte is a private company headquartered in San Francisco and is supported by NEA Costanoa Ventures and many other respected investors.

At Aquabyte we admire interesting people with a unique background. We strongly encourage you to apply even if you dont satisfy all the requirements and we will get back to you as soon as possible!

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping

Employment Type : Full-Time

Department / Functional Area : Operations

Experience : years

Vacancy : 1