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Accounts Payable Lead
Accounts Payable LeadAlivia Care, Inc. • Jacksonville, FL, United States
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Accounts Payable Lead

Accounts Payable Lead

Alivia Care, Inc. • Jacksonville, FL, United States
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Awarded Best Quality of Care - Once Again!

Behind every award is a story, and ours is written every day by more than 900 dedicated employees and hundreds of compassionate volunteers who walk alongside patients and families when they need us most.

At Community Hospice & Palliative Care, we're honored to once again be recognized with the Hospice Honors award, a testament not just to our clinical excellence, but to the compassion we bring to every bedside, every home, every conversation. Every day, we serve approximately 1,500 patients living with advanced illness, wherever they call home, be it a private residence, a long-term care or assisted living facility, a hospital, or in one of our nine inpatient care centers.

We're here to improve quality of life, to ease pain and lift burdens, and to be the Compassionate Guide that families need when time matters most. And most importantly, as the only non-profit hospice provider in the region, we never turn anyone away due to an inability to pay.

The Accounts Payable Lead is responsible for overseeing the timely and accurate processing of vendor invoices, employee check requests, and recurring payments for Alivia Care, Inc. and its subsidiaries.

Position Details

  • Hours : Monday - Friday, 8 : 00am-5 : 00pm
  • Job Location : This is an in-office position located at 4266 Sunbeam Road; no work from home at this time.
  • Compensation : $45,000 - 50,000 base salary, plus full benefits package including 23 days PTO annual

Job Responsibilities :

This role mentors and supports team members, ensures compliance with Medicare and contractual guidelines, and maintains accurate records in Great Plains. The Lead coordinates check runs, resolves vendor issues, ensures proper G / L coding and accruals, and partners with clinical and accounting staff to validate expenses. This position also contributes to process improvements by updating documentation and identifying opportunities to streamline workflows and enhance system efficiency.

  • Trains, mentors and provides effective and timely feedback for assigned teammates (usually 1-3 staff members) to ensure appropriate development and coaching on procedures.
  • Reviews and enhances process memos to maintain accuracy and improve efficiency.
  • Ensures documentation in process memos are kept up to date.
  • Manages, processes and prepares for payment of all invoices received from vendors and check requests received from employees.
  • Coordinates the weekly check runs and ensures that all checks are processed and mailed / distributed properly.
  • Manages prepared invoice files from vendors and uploads to Great Plains in order to capture expenses at the patient level.
  • Ensures that Alivia Care Inc and its subsidiaries are billed accurately and completely by all contracting facilities, hospitals, doctors, pharmacies, etc., to comply with Medicare regulations as well as written agreements.
  • Maintains data, including - updating vendor files, entering invoices, processing checks, voiding checks, etc.
  • Ensures that all payments are properly accrued in the appropriate accounting period.
  • Ensures that all payments are properly coded to the G / L accounts.
  • Works with Patient Care Administrator (PCA), or appropriate person, to ensure that vendors are paid per contract price and to ensure that all expenses paid are appropriate as related to care.
  • Investigates and resolves any issues with payments and vendors.
  • Collects W-9 forms from all vendors.
  • Monitors issue payment on recurring payables.
  • Works with staff accountants to create automatic payment of room and board to all nursing homes. Answers departmental information phone calls and route appropriately as needed.
  • Seeks out and strives to identify opportunities for process improvements and embrace technology to help improve efficiencies.
  • Education / Experience :

    Any combination of education and experience that would provide required skills and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to :

  • High School Diploma or equivalent.
  • Experience in medical accounts payable and 10 key entry.
  • Medical accounts payable procedures.
  • Minimum one (1-2) year experience with Windows, accounting software and data entry.
  • Community Hospice & Palliative Care, including all of its subsidiaries and affiliated companies, is committed to complying with all applicable provisions of the Americans with Disabilities Act (ADA), as amended. We provide reasonable accommodations to qualified individuals with disabilities to ensure equal access to employment opportunities and the ability to perform the essential functions of a position. If you require an accommodation to complete the application process, interview, or perform the essential functions of a role, please contact Human Resources at humanresources@aliviacare.com.

    We participate in E-Verify to confirm the employment eligibility of all newly hired employees. Equal Opportunity Employer

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    Account Lead • Jacksonville, FL, United States

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