Fleet Manager

TITLE :   Fleet Manager

DEPARTMENT :   College of Agriculture, Health and Natural Resources / Land Grant Program

REPORTS TO :   Dean / Director

CLASSIFICATION :   Staff-12 months

EFFECTIVE DATE :   TBD

STANDARD WORK HOURS :   37.5 hours per week

EMPLOYMENT STATUS :   Full-Time

EMPLOYMENT CLASSIFICATION :   Exempt

JOB SUMMARY :

The Fleet Manager is responsible for overseeing the acquisition, maintenance, utilization, and disposal of university vehicles and equipment. The manager ensures compliance with all applicable regulations, manages fleet-related budgets, maintains detailed records, and provides leadership to improve operational efficiency and safety across Kentucky State University’s vehicle fleet.

The Fleet Manager will oversee Land Grant / CAHNR University vehicles, including those used by departments for instruction, maintenance, administration, and transportation. The manager will serve as the liaison with internal departments, vendors, and regulatory agencies to ensure proper fleet management and adherence to university and state guidelines.

ESSENTIAL JOB FUNCTIONS :

• Develop and maintain procedures related to the acquisition, operation, maintenance, and disposal of vehicles.
• Schedule and monitor routine and emergency maintenance, inspections, and repairs.
• Track and maintain records of departmental vehicles, including titles, registrations, service history, mileage logs, and fuel usage.
• Ensure all vehicles comply with safety, emissions, and University policy requirements.
• Manage vehicle usage scheduling and assign vehicles appropriately to university departments.
• Analyze fleet performance data and make recommendations for efficiency improvements and cost savings. Collaborate with Purchasing for the purchase, leasing, or replacement of fleet-related items.
• Oversee fueling processes and maintain relationships with fuel suppliers.
• Prepare and manage the fleet operations budget.
• Develop and conduct training for staff on safe vehicle operation, defensive driving, and fleet procedures.
• Respond to vehicle accidents and incidents and maintain accurate documentation.

Provide regular reporting to leadership.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED :

SUPERVISORY RESPONSIBILITY :

This position does have supervisory responsibility.

OTHER DUTIES :

Position will complete other related duties as required

QUALIFICATIONS :

LICENSING OR CERTIFICATIONS :

WORKING CONDITIONS :

Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge / skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.