Non-Clinical - Administrative / Executive Assistant

Job Title : Executive Assistant

Location : On-site

Chance for EXT

Job Summary :

We are seeking an experienced and professional Executive Assistant to provide comprehensive, high-level administrative support to senior leadership. This role requires independent judgment, discretion, and a proactive approach to managing schedules, coordinating communications, and supporting strategic priorities. The ideal candidate is organized, resourceful, and capable of handling a variety of confidential and time-sensitive tasks.

Key Responsibilities :

Deliver specialized administrative support to executive leadership including calendar management, meeting logistics, and communications.

Coordinate complex scheduling needs, travel arrangements, and events logistics.

Screen calls, emails, and incoming requests; prioritize and handle inquiries with professionalism.

Draft, edit, and format documents including memos, reports, presentations, and internal communications.

Attend meetings, take detailed notes, and track follow-up items to ensure timely completion.

Develop and maintain databases, records, and filing systems.

Act as department timekeeper and support payroll / timekeeping system entries when needed.

Ensure smooth communication and coordination within and between departments.

Handle sensitive information with a high degree of confidentiality and discretion.

Required Qualifications :

Minimum of 5 years of recent experience supporting executive-level leadership.

Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, etc.).

Proven ability to manage multiple competing priorities in a fast-paced environment.

Strong written and verbal communication skills.

High level of professionalism and discretion when handling confidential information.

Strong organizational, problem-solving, and decision-making skills.

Experience with administrative tools, scheduling software, and timekeeping platforms.

Preferred Qualifications :

Previous experience in a large corporate or healthcare environment.

Familiarity with Workday or similar enterprise resource systems.