Receptionist

Job Description

Job Description

We are looking for a detail-oriented and personable Part-Time Receptionist to join our team in San Diego, California. In this contract role, you will serve as the first point of contact for visitors and callers, ensuring smooth daily operations and providing excellent customer service. The ideal candidate will have strong organizational skills and a proactive approach to handling various administrative tasks.

Responsibilities :

• Answer and direct incoming calls using a multi-line phone system.
• Welcome and assist guests upon arrival, providing a friendly and detail-oriented experience.
• Organize and schedule lunches and meetings as needed.
• Maintain accurate records and manage filing systems efficiently.
• Perform data entry tasks with attention to detail, ensuring accuracy.
• Handle email correspondence in a timely and detail-oriented manner.
• Coordinate and schedule appointments, ensuring effective time management.
• Support general office operations by managing supplies and keeping common areas tidy.
• Utilize Microsoft Office tools, including Excel, Word, and Outlook, to complete administrative tasks.
• Collaborate with team members to ensure seamless communication and workflow.
• Minimum of 1 year of experience in a receptionist or similar administrative role.
• Proficiency in operating a multi-line phone system.
• Strong customer service skills with a focus on professionalism and attentiveness.
• Ability to perform data entry tasks with accuracy and efficiency.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent organizational skills and attention to detail.
• Effective interpersonal and communication skills.
• Ability to manage schedules and prioritize tasks effectively.