Donor & Database Entry Specialist

Catholic Diocese of MemphisMemphis, TN, US

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Job Description

Description :

Are you passionate about making a difference? Do you have a knack for organization, data management, and building meaningful relationships? The Catholic Diocese of Memphis is seeking a Donor & Database Entry Specialist to play a vital role on our Team. This is more than just a database role—it’s an opportunity to support fundraising efforts that impact our faith community and beyond.

Why Join Us?

At the Catholic Diocese of Memphis, our work is driven by faith, service, and community. As part of our Database & Development Departments, you will help strengthen donor relationships, ensure seamless data management, and support fundraising initiatives that fuel our mission. Your contributions will directly support the ministries and programs that serve individuals and families throughout our diocese.

What You’ll Do :

Database & Donor Management

Maintain and update donor records and parish census data
Process event registrations, pledges, and recurring donations
Verify and reconcile pledge reports and donor information
Oversee and update mailing lists for campaigns and outreach

Donor Relations & Administrative Support

Serve as a friendly and professional point of contact for donors, partners, and volunteers

Prepare and send donor acknowledgment letters, receipts, and other communications

Assist in the planning and execution of fundraising events and campaigns

Support donor stewardship efforts by tracking engagement history and preferences

Requirements :

Education & Experience

Associate’s degree in business, nonprofit management, or a related field (or equivalent experience)

1-3 years of experience in database management, administrative support, or fundraising—nonprofit experience is a plus!

Skills & Strengths

Experience with donor management systems (Shelby Systems, Raiser’s Edge, DonorPerfect, PDS, or similar)

Strong organizational skills with exceptional attention to detail

Excellent written and verbal communication skills

Ability to handle confidential information with professionalism and discretion

A team player with a proactive and problem-solving mindset

Bonus Qualifications

Experience in a nonprofit, educational, or faith-based organization

Familiarity with fundraising practices and donor stewardship principles

Bilingual (English & Spanish)

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Database Specialist • Memphis, TN, US