Grants Assistant

Collin CollegeFrisco, TX, US

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Grant Database Administrator

Maintain a database of grant companies and training, including student and course information for grant reporting and provide administrative support within the department / division.

Essential Duties and Responsibilities :

Maintain database of grant companies and training, including student and course information for grant reporting.
Prepare and review training authorization / vouchers for courses and individuals.
Duplicate training materials and assist in the ordering of books through the college bookstore.
Admit and register students into Collin College credit and continuing education courses.
Perform administrative / clerical duties to include filing, data entry, word processing, typing letters, reports, and memoranda, proofreading all work to ensure accuracy.
Building courses in Schedule Builder and Banner systems.
Review journal entries (Business Office) and reconcile with vouchers and Summary of Expenditures. Report discrepancies to Business Office and grant coordinator.
Contract students on individual vouchers to verify enrollment and clarify book receipt procedures.
Verify attendance per Official Class Rolls, enter data into database (completer, non-completer) and prepare quarterly reports on attendance.
May review applications and eligibility documentation for participants in workforce grants.

Supplemental Functions :

Perform other duties as assigned.

Perform all duties and maintain all standards in accordance with college policies, procedures and Core Values.

Knowledge, Skills and Abilities :

Intermediate Microsoft Office knowledge

Knowledge of department / division systems

Knowledge of department / division specific equipment and supplies

Good organizational skills

Excellent proofreading skills

Creativity and flexibility

Excellent interpersonal relationship skills

Collaboration skills

Customer Service skills

Problem solving skills

Conflict management skills

Ability to interact with staff, Board, donors, students, faculty, vendors, and / or Department Chairs

Ability to multi-task

Ability to be self-motivated and meet deadlines under pressure

Ability to operate, understand, and prepare reports using department-specific software and systems

Ability to maintain department information accurately

Ability to pay close attention to detail

Ability to maintain confidentiality

Ability to effectively utilize advanced computer software applications and peripherals

Ability to plan and execute various aspects of program

Physical Demands, Working Conditions and Physical Effort :

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and / or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements :

Associate degree from an accredited institution. Two (2) years of related experience OR equivalent combination of education and experience.

This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.

Compensation Type : Salary

Employment Type : Full time

Hiring Minimum $37,465.00

Hiring Maximum $44,958.00

Compensation is determined based on experience.

Application submission deadline is 12am of the date listed.

08 / 27 / 2025

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.

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