Administrative Coordinator - Nursing

Administrative Coordinator - Nursing

• POSITION DETAILS
• Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor’s, master’s, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College’s community-driven mission and notable academic programs attract a diverse, international enrollment of over 15,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services. The Department of Nursing and is currently housed in the School of Health Sciences, Human Services and Nursing (HS2N). The School of Health Sciences, Human Services and Nursing currently includes six departments : Exercise Science and Recreation (EXR), Health Equity, Administration and Technology (HEAT), Health Promotion and Nutrition Sciences (HPNS); Social Work; Speech, Language and Hearing Sciences, and Nursing. The school is also home to the CUNY Institute for Health Equity. Departments in the School actively engage with community and government partners to support evidence-based practices and health equity, with a special emphasis on urban populations. The faculty are also strongly committed to high quality teaching and preparation of ethical and skilled health and human service professionals The Department of Nursing invites applications for full-time Administrative Coordinator under the title of assistant to the Higher Education Officer (aHEO) positions beginning in Summer 2025 or Fall 2025. This position reports directly to the Chair. Work hours of this position would reflect a typical 9am to 5pm in the nursing department. Candidates must have a strong commitment to support nursing faculty, staff, and students. The aHEO serves as a key administrative partner to the Chair’s Office in the Department of Nursing, providing operational, logistical, and communication support to ensure departmental effectiveness and a positive working environment. This role plays a central part in supporting faculty, staff, and students through coordination of academic processes, event planning, stakeholder engagement, and administrative operations.
• This is a full-time 35 hour per week on-campus, with a prescribed start time of 9am to 5pm. Remote work follows the guidelines established by the college and the university system.
• Core Responsibilities Include :
• Administrative and Departmental Operations
• o Serve as the department’s administrative coordinator, ensuring smooth day-today operations and providing consistent administrative support to faculty and staff. o Provide CUNYfirst permissions to students enrolling in nursing courses. o Organize and maintain departmental documents such as faculty CVs, licenses, and compliance-related materials. o Communicate with campus facilities, public safety, and building and grounds to address maintenance, security, and space-related needs. o Organize preparatory materials for internal and external meetings, including agendas, summaries, and follow-up documentation. o Send timely reminders to faculty regarding institutional requirements and deadlines (e.g., multiple position forms, evaluations, credential renewals).
• Academic and Event Planning Support
• o Develop and maintain a comprehensive annual calendar of departmental events, meetings, and key academic deadlines. o Organize the Department of Nursing’s annual Pinning Ceremony and Graduation Celebration, including logistics, communication with families, and coordination with faculty. o Plan and support social and community engagement events for the department, including outreach to community leaders and healthcare partners.
• Chair’s Office Support and Faculty Coordination
• o Support the Chair and Deputy Chair by helping track student academic concerns, compiling reports, and coordinating follow-up with program directors. o Assist with committee assignments and help maintain an up-to-date list of departmental committee members and activities.
• QUALIFICATIONS
• REQUIRED QUALIFICATIONS Bachelor’s Degree from an accredited institution in a relevant field. SKILLS / ABILITIES / COMPETENCIES REQUIRED : + Maintain confidentiality regarding job assignment and sensitive issues + Maintain a welcoming, supportive attitude toward all persons + Ability to work independently under limited supervision + Excellent interpersonal and communication skills + Able to work effectively in a team environment with internal and external individuals from different disciplines and different levels of training. + Excellent Computer skills, including Outlook email, Microsoft Office software (Word, Excel, PowerPoint) Zoom teleconferencing platforms, and site-specific software. + Knowledge of Mac O / S is beneficial + Strong written and verbal communication skills and the ability to negotiate and problem-solve + Capacity to maintain composed demeanors under stressful situations + Independent judgement skills to multi-task, organize work, and set priorities
• CUNY TITLE OVERVIEW
• Supports projects, initiatives, and activities that impact an academic or administrative department. - Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information. - Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software. - Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections. - Conducts internet and / or database research and performs basic systems queries to locate information related to department activities. - Maintains department fiscal plans and budgets; assists in budget administration and invoice processing. - Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department. - May supervise office staff and student workers. - Performs related duties as assigned. Job Title Name : Administrative Coordinator
• CUNY TITLE
• Assistant to HEO
• FLSA
• Non-exempt
• COMPENSATION AND BENEFITS
• Salary commensurate with education and experience. $69,962-$74,837 effective as of 4 / 1 / 2024 _CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.25% effective 9 / 1 / 2025 and 3.5% effective 9 / 1 / 26, in accordance with the terms of the PSC-CUNY collective bargaining agreement._ CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
• HOW TO APPLY
• Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).
• CLOSING DATE
• Review of Resumes to begin on August 7th, 2025 and will continue until a candidate has been identified.
• JOB SEARCH CATEGORY
• CUNY Job Posting : Managerial / Professional
• EQUAL EMPLOYMENT OPPORTUNITY
• CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO / AA / Vet / Disability Employer. Job ID 30777 Location Lehman College