Grants and Research SpecialistBeacon Health System • Elkhart, Indiana, United States, 46514
Grants and Research Specialist
Beacon Health System • Elkhart, Indiana, United States, 46514
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job_description.job_card.job_descriptionIdentifying, conceiving and driving project and resource priorities that align with corporate goals and strategies and grant opportunities. Developing and executing plans to improve existing performance and meet funder expectations. Executing project scope, goals and deliverables that support business goals in collaboration with executive leadership and stakeholders. Reviewing projects and grant opportunities to ensure compliance with federal regulations, departmental guidelines, or funding requirements. Performing research to collect, analyze and present substantive information for departmental projects, grant proposals, and program evaluation and outcomes. Developing, evaluating and implementing policies or procedures to ensure implementation and completion of projects. Acting as a liaison between departments, sites and / or agencies to facilitate workflow. Leading and executing multiple projects simultaneously. Prospectively identify and escalate potential issues, barriers / risks or obstacles and either achieve resolution or plans of contingencies. Promoting leadership through collaboration, cooperation and communication across functions and partners. Resolving conflicts by demonstrating leadership and appropriate decision-making competencies. Demonstrating project control internally through measurement, assessment, planning and reporting of key outcome measures (metrics). Forecasting project and grant activity and tracking finances with regards to the annual budget. Plans, manages, and administers grant-funded and strategic initiatives, data analysis, and operational activities in alignment with organizational goals and objectives by : Supporting data strategy and analysis for grant-funded projects, analyzing data from Beacon’s electronic health record for health equity, providing health-related data as appropriately requested to external organizations, provide data for grant applications, and Consolidating data from public and private data sources to inform needs of the department. Collaborating with the Grant Manager and Director of Community Impact to ensure timely, accurate, and strategic data support for grant applications, reporting, and evaluation. Consolidating and interpreting data from public and private sources to inform grant priorities, program design, and departmental decision-making. Support and optimize grant management processes across the full lifecycle, including pre-award activities (research, funding identification, proposal development, stakeholder coordination, and data strategy) and post-award activities (award setup, compliance, reporting, and closeout). Utilize platforms such as Smartsheet to standardize workflows, monitor deliverables, and ensure transparency across internal and external teams. Facilitate continuous process improvement for grant-funded initiatives, applying strategic planning tools to enhance efficiency, collaboration, and sustainability. Supervising university students and interns as part of community-based learning projects. Compiling, analyzing and interpreting quantitative and qualitative information to evaluate program goals and grant-funded projects. Contributing to the development and implementation of administrative policies, procedures, and quality plans that support the full grant lifecycle. Supporting strategic planning for grant-funded initiatives by helping teams align program goals, timelines, and evaluation metrics with funding expectations, sustainability strategies, and organizational impact. This includes assisting with logic models, work plans, and performance frameworks that guide implementation and long-term success. Supporting clinical research processes that align with Beacon Health System’s strategies, ensuring integration with grant-funded initiatives where applicable. Utilizing REDCap and other data platforms to support accurate data collection, tracking, and reporting for grants and research. Reviewing issues and facilitating activities that may span organizational and departmental boundaries. Maintaining Beacon Health System standards for quality production. Maintaining current knowledge of processes, procedures, current developments in clinical and patient care areas and an awareness of governmental, economic, and legal factors. Visiting community sites to gain an understanding of various processes and projects related to specific assignments. Ensuring that all projects are effective in promoting Beacon's mission, vision, and values. Completing other job-related assignments and special projects as directed. Maintaining records, reports and files as required by policy, procedures and governments regulations. Monitoring new trends and development within the industry. Completing other job-related assignments and special projects as directed. Attends and participates in department meetings and is accountable for all information shared. Completes mandatory education, annual competencies and department specific education within established timeframes. Completes annual employee health requirements within established timeframes. Maintains license / certification, registration in good standing throughout the fiscal year. Direct patient care providers are required to maintain current BCLS (CPR), and other certifications as required by position / department. Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patients and self. Adheres to regulatory agency requirements, survey process and compliance. Complies with established organization and department policies. Available to work overtime in addition to working additional or other shifts and schedules when required. Leverage innovation everywhere. Cultivate human talent. Embrace performance improvement. Build greatness through accountability. Use information to improve and advance. Communicate clearly and continuously. The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a bachelor's or master's Degree in a related field from an accredited college or university, or education and experience appropriate to project design. Requires 3 to 5 years of experience in grant management, program coordination, or public health administration, with demonstrated ability to support the grant lifecycle. Experience in strategic planning, stakeholder engagement, and data-informed decision-making is preferred. Preferred candidates will have proficiency in Smartsheet, REDCap, and Microsoft Office Suite. Presents a professional image and demonstrates excellent interpersonal skills necessary to develop and maintain effective working relationships with internal and external contacts. Demonstrates strong communication skills, both verbal and written, to articulate ideas clearly and concisely, as well as make effective recommendations and presentations. Demonstrates creative ability and imagination to conceptualize, plan, develop, and design project materials and communications. Requires ability to work independently on multiple tasks simultaneously and meet deadlines in a fast-paced environment. Works in a hybrid environment, with responsibilities carried out both remotely and in an office setting. Requires the physical ability and stamina to perform the essential functions of the position.
Grants and Research Specialist
Reports to the Manager of Grants and Partnerships and provides strategic support to the Director of Community Impact. This role assists with the coordination of grant-funded projects, research initiatives, and data-driven strategies that align with Beacon Health System priorities. The Grants and Research Specialist supports both pre-award and post-award phases of grants, including proposal development, stakeholder engagement, compliance, and reporting. They contribute to research activities such as literature reviews, data synthesis, and the integration of evidence-informed practices into program design and evaluation. The role also includes analyzing qualitative and quantitative clinical, financial, operational, and administrative data to support performance measures, strategic planning, and continuous improvement as needed. This position is essential in ensuring that grant and research projects are not only well-managed but also grounded in research and informed by data, supporting Beacon’s commitment to measurable outcomes and community impact.
MISSION, VALUES and SERVICE GOALS
- MISSION : We deliver outstanding care, inspire health, and connect with heart.
- VALUES : Trust. Respect. Integrity. Compassion.
- SERVICE GOALS : Personally connect. Keep everyone informed. Be on their team.
Leads and coordinates assigned and / or identified projects and programs to achieve strategic alignment with divisional and overall, Beacon goals to grow volume, value and revenue through development of business plans and opportunities by :
Providing appropriate systemic controls for assuring cost effective, quality outcomes / results with the BCI division by :
Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by :
ORGANIZATIONAL RESPONSIBILITIES
Associate complies with the following organizational requirements :
Commitment to Beacon's six-point Operating System, referred to as The Beacon Way :
Education / Qualifications :
Knowledge & Skills :
Working Conditions :
Physical Demands :
PIea8528d136b4-30511-39204749
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