Facilities Administrator

Job Description

Job Description

POSITION SUMMARY

Flexjet is seeking an experienced and proactive Facilities Administrator to join our team at our state-of-the-art headquarters at Cuyahoga County Airport in Richmond Heights, Ohio. In this role, you’ll support the Vice President and Director of Facilities and play a key part in ensuring our facilities operate safely, efficiently, and seamlessly.

You’ll manage maintenance work orders, CMMS, vendor coordination, life / safety compliance, data analysis, and reporting related to our building operations, utilities, energy management, and safety / security systems to ensure a safe, efficient, and welcoming environment for all employees and visitors.

Beyond the headquarters campus, you’ll also oversee facility work orders and vendor services for several U.S. locations, including White Plains, Teterboro, Morgantown, Binghamton, Naples, Van Nuys, Dallas, and others.

The ideal candidate will bring strong computer, data analysis and communication skills, proven leadership experience, exceptional attention to detail, and a strong commitment to operational excellence.

DUTIES & RESPONSIBILITIES

• Support Facilities Management in the scheduling, planning, and execution of operations and maintenance activities.
• Plan, track, and document corrective, preventive, and predictive maintenance.
• Collect and analyze utility data (electric, gas, water, etc.) to monitor performance, identify trends, and recommend improvements.
• Maintain lease abstracts, subleases, vendor spreadsheets, floor plan library, and required life / safety testing records.
• Manage inventory of building supplies, furniture, artwork, tools, and maintenance equipment.
• Assist with project scopes, budgets, and timelines for repairs and facility improvements.
• Oversee maintenance work orders and PM schedules, coordinate vendors, and ensure timely completion through Maintain.
• Monitor and adjust HVAC systems via Building Management System; schedule vendor support as needed.
• Partner with IT to develop digital checklists and performance tracking tools for team members.
• Coordinate maintenance, janitorial, and groundskeeping services for headquarters and U.S.-based facilities.
• Be available for on-call support (24 / 7 / 365) for life / safety, building systems, or weather-related issues.
• Conduct regular facility inspections to ensure safety, cleanliness, and compliance with preventive maintenance.
• Implement key management controls and ensure compliance with FAA, OSHA, and safety regulations.
• Develop recommendations and obtain quotes for facility improvements and capital budgets.
• Provide exceptional service to internal and external stakeholders, coordinating across departments and vendors.

EDUCATION & EXPERIENCE

REQUIRED SKILLS & QUALIFICATIONS