Sales Operations & Executive Support AdministratorHire Better • San Francisco, CA, United States
Sales Operations & Executive Support Administrator
Hire Better • San Francisco, CA, United States
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionResearch and qualify prospective referral partners such as brokers, attorneys, and property managers. Coordinate outreach campaigns and schedule introductory meetings for the President and other sales leaders. Support logistics for speaking engagements, conferences, and client meetings — including preparation materials and travel coordination. Assist with the development of presentation decks, event collateral, and follow‑up communications. Manage the President’s calendar and travel arrangements, ensuring logical scheduling, efficiency, and preparedness for all engagements. Provide limited executive administrative support such as correspondence, meeting prep, and internal coordination. Serve as an in‑office resource, ensuring smooth communication and operational flow between leadership and staff. Collaborate closely on CRM initiatives, data quality, and sales reporting. 5+ years of experience in sales operations, sales support, or executive assistant roles, ideally supporting a sales or business development executive. Demonstrated experience managing or administering a CRM platform (FileMaker preferred; Salesforce, HubSpot, or similar acceptable). Strong administrative and coordination skills with meticulous attention to detail. Excellent written and verbal communication skills; able to craft professional, polished correspondence. High comfort with technology — Microsoft 365, , and modern productivity tools; curiosity about AI tools a plus. Experience handling contracts, proposals, and workflow tracking. Ability to manage multiple projects simultaneously with composure and accuracy. Organized and process‑driven : Enjoy bringing order and clarity to complex workflows. Sales‑minded but not sales‑driven : Understands pipelines, lead tracking, and relationship management. Tech‑savvy and analytical : Appreciates data integrity and leveraging systems for efficiency. Professional and composed : Represents leadership and the firm with confidence, discretion, and polish. Proactive and reliable : Anticipates needs, communicates clearly, and follows through consistently.
Sales Operations & Executive Support Administrator Bay Area CA
The Role
Location : Bay Area, CA
The Company
For over 75 years, Hirebetter’s client has been a leader in public adjusting and property loss consulting, representing policyholders with integrity, expertise, and dedication. As a purpose‑driven firm built on professionalism, empathy, and excellence, our client help clients navigate complex insurance claims and rebuild with confidence. They are entering a new chapter of strategic growth and innovation — and are seeking a Sales Operations & Executive Support Administrator who will play a pivotal role in connecting the leadership, sales efforts, and operational systems.
The Role
This is a dynamic hybrid role that blends sales operations, CRM management, and executive support. The Sales Operations & Executive Support Administrator will work and report directly to the President of the company, while supporting the firm’s business development efforts, managing CRM workflows, and ensuring that all sales and client‑facing processes are coordinated seamlessly. This is not a sales position; it’s a sales enablement and administrative leadership role designed for a professional who thrives behind the scenes, making things run smoothly, accurately, and efficiently.
Responsibilities
Sales Operations & CRM Administration
- Maintain and optimize the firm’s CRM system (FileMaker) to ensure accuracy, completeness, and usability across the sales team.
- Act as a CRM administrator, updating data, running reports, and supporting leadership with insights and tracking tools.
- Monitor the sales pipeline and assist with lead management, follow‑ups, and opportunity tracking.
- Prepare, send, and manage contracts, proposals, and related documentation.
- Coordinate post‑meeting and post‑event follow‑ups to ensure consistent relationship management.
Sales & Business Development Support
Executive & Administrative Support
Qualifications
Ideal Candidate Attributes
To Apply
Interested candidates should apply through the HireBetter website at jobs.hirebetter.com. Qualified applicants will be responded to as quickly as possible.
Please note : Applicants for employment in the U.S. must possess work authorization that does not require sponsorship for a visa now or in the future.
#J-18808-Ljbffr
serp_jobs.job_alerts.create_a_job
Executive Administrator • San Francisco, CA, United States
Job_description.internal_linking.related_jobs
AlliedTravelCareers is working with FlexCare to find a qualified Echo Tech in Menlo Park, California, 94027!.FlexCare is a nationwide leader in the staffing of travel nurses and clinicians.With acc...serp_jobs.internal_linking.show_more
A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows.This is a strategic,...serp_jobs.internal_linking.show_more
The Administrator of Business Operations supports the College of Pharmacy's mission by managing day-to-day fiscal and administrative operations.
Working independently and collaboratively with Colleg...serp_jobs.internal_linking.show_more
PG Forsta is the leading experience measurement, data analytics, and insights provider for complex industries-a status we earned over decades of deep partnership with clients to help them understan...serp_jobs.internal_linking.show_more
Are you a self-starter who wants to make more money and level up your real estate career?.Check out the role overview below If you are confident you have got the right skills and experience, apply ...serp_jobs.internal_linking.show_more
The Stock Plan Administrator will administer and manage all aspects of the company's equity compensation plan including transactions, record keeping, reconciliation and reporting.The Stock Plan Adm...serp_jobs.internal_linking.show_more
We’re seeking dependable individuals who want to build a side income alongside their full-time work.This role offers flexible tasks you can perform outside your regular job hours.You’ll be given st...serp_jobs.internal_linking.show_more
Sorry, Visa / sponsorship not available.Sales Executive Freight Forwarding.Drive profitable new business through consultative, solutions-based selling across a full suite of global logistics and ...serp_jobs.internal_linking.show_more
A company is looking for a Customer Support Administrator, EMEA - Temp.Key Responsibilities : Creates and validates sales orders, providing guidance to resolve errors Coordinates internal and ext...serp_jobs.internal_linking.show_more
Abbott is a global healthcare leader that helps people live more fully at all stages of life.Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses an...serp_jobs.internal_linking.show_more
Snowflake is looking for an experienced, strategic self-starter to join our admin leadership team in the Product organization.
In this role you'll be partnering closely with senior leadership to str...serp_jobs.internal_linking.show_more
Our Client, a Leading Global Investment Firm company, is looking for a Executive Assistant - Floater for their Menlo Park, CA location.
Responsible for providing back-up support to various teams in ...serp_jobs.internal_linking.show_more
The basic function of the Optical Associate, Optician is to attract and retain customers by delivering exceptional customer service, fostering customer retention, and promoting outstanding associat...serp_jobs.internal_linking.show_more
Job Summary : Under the direction of the Imaging Services Director and Chief of Diagnostic Imaging, performs radiographic diagnostic imaging procedures to assist physicians in the diagnosis of d...serp_jobs.internal_linking.show_more
We're looking for a motivated and results-driven Sales Executive to join our growing team! If you're passionate about building strong client relationships, identifying new business opportunities, a...serp_jobs.internal_linking.show_more
At Sierra, we're creating a platform to help businesses build better, more human customer experiences with AI.We are primarily an in-person company based in San Francisco, with growing offices in A...serp_jobs.internal_linking.show_more
Are you a self-starter who wants to make more money and level up your real estate career?.Do you like helping clients make big moves and want a team that actually gives you the roadmap?.If you said...serp_jobs.internal_linking.show_more
General Manufacturing / Production (Rates from 23.Tempur Sealy is the largest bedding manufacture in the world.As a global leader in the design, manufacture and distribution of bedding products, we k...serp_jobs.internal_linking.show_more
Travel Echo Tech - $1,825 per week in Menlo Park, CA
AlliedTravelCareers • Menlo Park, CA, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Executive Assistant
Bullpen • Berkeley, CA, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Administrator of Business Operations - College of Pharmacy
Touro University • Vallejo, CA, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Solution Director, Employee Experience Solutions - Healthcare Growth
PG Forsta • Emeryville, CA, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Real Estate Sales Professional
The Davis Team • Hercules, California, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Senior Stock Administrator
Exelixis • Alameda, CA, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Side Hustle Specialist (Evenings & Weekends)
Finance Buzz • Atherton, California, US
serp_jobs.job_card.full_time +1
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Sales Executive Freight Forwarding
FreightTAS LLC • San Francisco, CA, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_1_hour • serp_jobs.job_card.promoted • serp_jobs.job_card.new
Customer Support Administrator
VirtualVocations • Oakland, California, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
Manager Sales Administration
Abbott Laboratories • Alameda, CA, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
Executive Operations, Product
Snowflake • Menlo Park, CA, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Executive Assistant - Floater
ICONMA • Menlo Park, CA, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_1_hour • serp_jobs.job_card.promoted • serp_jobs.job_card.new
Optical Administrator
VSP Vision • Menlo Park, CA, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Staff Support Tech - Emergency Room
Kaiser Permanente • Redwood City, CA, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
Sales Executive
DreamHire • San Francisco, CA, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Revenue Operations
Sierra • San Francisco, CA, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_1_hour • serp_jobs.job_card.promoted • serp_jobs.job_card.new
Real Estate Sales Professional
The Davis Team Careers • Hercules, California, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
General Manufacturing
Tempur Sealy • Richmond, CA, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted