Administrative Associate Coordinator

Administrative Associate Coordinator

Job ID : 321876

Location : Estrella Mountain Comm College

Full / Part Time : Full Time

Regular / Temporary : Regular

Salary Range

$22.06 - $28.67 / hourly, DOE

Grade

112

Work Schedule

Monday - Thursday, 9am-6pm & Friday 8am-5pm; some evenings and weekends may be required

Summer Hours : Monday - Thursday, 7 : 30am - 6 : 30pm

Schedule is based on the operational needs of the department and EMCC

To best serve the students, department, and college, this position is fully in-person

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.

We focus on people-not profits.

With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.

We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.

Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD :

Affordable and Comprehensive Benefits Package :

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off : Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans : 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs :

Job Summary

Estrella Mountain Community College (EMCC) is hiring an Administrative Associate Coordinator. This position provides administrative support to the Deans of Students by coordinating department and division functions, projects, and initiatives. Serving as the primary point of contact for students, staff, and community stakeholders, the role manages critical communications, calendars, budgets, travel, and project coordination.

Essential Functions

25% - Plans and coordinates events, programs, and initiatives in collaboration with internal and external stakeholders. Partners with administrators, faculty, staff, students, and community members to monitor progress, provide updates, and, through collaboration with administrators, ensure timely completion of priorities. Supports departmental projects, activities, and events, while serving as a liaison with administrators, directors, managers, the district office, and external organizations.

25% - Schedules, coordinates, and executes a wide range of administrative and office functions in support of the Dean of Students' Office and other Student Affairs departments. Develops complex departmental narrative and statistical reports; manages filing systems; answers and directs calls on multi-line phones; and coordinates in-person and virtual meetings, events, seminars, and conferences-ensuring all activities are accurately scheduled, required attendees notified, appropriate rooms reserved, and supporting documents or links are distributed. Takes and prepares meeting minutes, drafts correspondence, addresses, and troubleshoots issues and concerns from students, staff, and community members, and maintains administrator schedules with full coordination of meetings, agendas, and records.

15% - Manages student discipline notifications and the EMCC complaint process, both online and in person, ensuring timely resolution while upholding student due process. Supports care reporting as needed and maintains strict confidentiality in handling all information, data, materials, and records.

15% - Monitors, develops, and tracks multiple departmental and project budgets; performs all office purchasing functions and requirements; provides research assistance on special projects; completes all travel, purchasing, and other fiscal / administrative functions / processes for multiple departments.

10% - Responds to inquiries requiring advanced knowledge of college and district policies and procedures, providing accurate, comprehensive responses aligned with established guidelines. Ensures compliance with local, state, and federal regulations, including FERPA, while maintaining the highest standards of privacy.

10% - Performs other duties as assigned, commensurate to the grade level of the position.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and three (3) years of full-time equivalent administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.

OR

High school diploma from a regionally accredited institution and five (5) years of full-time equivalent administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

A. Two (2) years of experience coordinating complex projects and activities (project management) involving multiple stakeholders

B. One (1) year of experience providing administrative or secretarial support to senior-level management

C. Three (3) years of experience with Microsoft Office, developing PowerPoints, Word documents, Excel documents, Google Suite, etc.

D. Three (3) years of experience managing virtual workspaces, such as Google Meets, WebEx, and Zoom

E. Experience managing confidential information and maintaining accurate and organized records, financial reports, and / or statistical reports in compliance with institutional policies

F. Experience working with student conduct tracking systems, Client Relations Management systems, and / or Student and Financial records software

G. Bachelor's Degree or higher

Special Working Conditions

This position will require travel off-site to support the initiatives of the Student Affairs department.

May be required to lift or carry up to 25lbs with or without reasonable accommodation

May be required to sit for a prolonged period of time, viewing a computer monitor

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Posting Close Date

Open until filled

Estimated First review on October 16, 2025

Must apply by 11 : 59 P.M. on October 15, 2025 , to be considered

If unsuccessful in finding a candidate during the initial review a subsequent review date will be determined

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit

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