Administrative Assistant - Student Law Office

InsideHigherEdDenver, Colorado

job_description.job_card.variable_days_ago

serp_jobs.job_preview.job_type

serp_jobs.job_card.full_time

serp_jobs.job_card.part_time

job_description.job_card.job_description

Administrative Assistant - Student Law Office

Job No : 498251

Work Type : Staff Full-Time

Location : Denver, CO

Categories : Student Affairs / Services, Business Operations / Services, Admin / Executive / Office Support

A national leader in experiential and interdisciplinary legal education, the University of Denver Sturm College of Law is widely regarded as one of the nation's most innovative and ascendant law schools. The law school features an outstanding and diverse student body, a community of nationally recognized scholar-teachers, an accomplished and highly professional staff, and roughly 17,000 alumni who have achieved careers of distinction in law, business, government, public interest, and other professional domains. Located in a beautiful and economically vibrant metropolitan area, the Sturm College of Law supports a full-time JD program, a part-time weekend JD program, a range of pioneering Master's programs, and a set of esteemed specialty programs - including a nationally recognized clinical program.

A national innovator and leader in clinical legal education, the clinical program at the Sturm College of Law - referred to as the "Student Law Office" - supports clinics in the fields of advancing social change, civil litigation, civil rights, community economic development, criminal law, environmental law, and immigration law and policy. The law school's clinical programs provide opportunities for law students to be trained to become highly competent and ethical lawyers through faculty supervision and real-life client representation.

Position Summary

The Administrative Assistant III supports the Clinical Director and Clinical Program Manager in the day-to-day operations of the Student Law Office (SLO) / Clinical Programs, including invoicing, purchasing and expense reconciliation; client and case / matter support; and general administrative support to ensure smooth operations of the SLO and compliance with both academic and legal practice standards.

Essential Functions

Invoicing, Purchasing, and Expense Reconciliation

Responsible for preparing all invoices and expense reimbursements for payment utilizing Banner and Concur
Interacts with Purchasing, Accounting, and vendors, as needed, to complete the payment process
Responsible for clinic purchasing card purchases and retaining receipts
Assists with the credit card statement reconciliation

Clients and Case / Matter Support

Works with members of the public seeking legal assistance, including conducting clinic intake interviews over the telephone or in person in the office

Responsible for adding and removing faculty and students from client management systems, programs, and drives

Prepares physical and electronic client files and maintains accurate case assignments and case logs

Opens and closes cases / matters for each clinic

Runs conflict checks

Assists Clinical Program Manager with record retention and file destruction per Student Law Office policy and legal requirements

Manages legal mail and other sensitive correspondence

Administrative Support

Greets visitors and clients, answers incoming calls and emails, manages client intake forms, and provides referrals.

Assists in all facets of student recruitment and orientation planning, including processing applications, scheduling interviews, conducting tours, room reservations, food orders, A / V requests, parking passes

Assists with client-related travel and faculty conference travel arrangements

Assists with room assignments, book orders, data-entry, equipment needs, mail, coordinating courier runs, scheduling interpreters and service processors, parking passes, copying, faxing, scanning, notarizing documents, food orders, supply ordering, inventory, and stocking

Communicates with various departments and individuals, including Ed Tech, Registrars Office, Library, Bookstore, Purchasing, and others to meet the needs of the SLO faculty, staff and students

Maintains and updates the clinic forms and ensures forms are available to students and faculty

Other duties as assigned to assist the Student Law Office

Knowledge, Skills, and Abilities

Demonstrated ability to work independently and with limited supervision

Ability to function in a high-paced, collaborative work environment

Strong customer / client-service orientation

Ability to prioritize workload in an efficient manner

Ability to take and receive direction

Ability to handle multiple tasks simultaneously under time constraints

Proficiency with relevant technologies, including Microsoft Office suite (e.g., Word, Excel, Teams, PowerPoint); ability to gain proficiency in case management systems and other systems such as Qualtrics, Banner, Canvas, Practice Master, MyCase, Clio, Lexis-Nexis

Strong attention to detail

A sensitive and nonjudgmental approach to people seeking legal assistance who may be experiencing mental or emotional distress

Excellent oral and written communication skills

Required Qualifications

Bachelor's degree (BA) from a four-year college or university or equivalent training and experience

One to two years of experience in a legal, non-profit, public interest, community service or higher education office environment providing administrative or coordination support

Ability to read, speak, and write fluently in both English and Spanish

Preferred Qualifications

Knowledge of CLIO, Qualtrics, Banner, Canvas, Practice Master, MyCase, Lexis-Nexis

Working Environment

Standard office environment

Noise level is quiet to moderate

Eligible for hybrid work

Physical Activities

Ability to work in front of a computer for an extended period

Occasionally required to move about the office / campus with the capability of transporting objects up to 20 lbs.

Work Schedule

Monday - Friday, 8 : 30 a.m. - 5 : 00 p.m. In accordance with the University's flexible work policy, this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline

For consideration, please submit your application materials by 4 : 00 p.m. (MST) September 12, 2025.

Special Instructions

Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number :

The salary grade for the position is 7.

Hourly Range :

The hourly range for the position is $24.00-$27.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate's sex or any other protected status.

Benefits :

The University of Denver offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver .

Please include the following documents with your application :

1. Resume

2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and / or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement .

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

To apply, visit https : / / jobs.du.edu / en-us / job / 498251

Posted by the FREE value-added recruitment advertising agency

jeid-d8cfb2f4877fb74487ce2d72f0cce5d6

serp_jobs.job_alerts.create_a_job

Administrative Assistant Office • Denver, Colorado