Administrative Assistant

Description We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance to work closely with the Safety Department in a dynamic and collaborative environment. The role is fully onsite and provides an excellent pathway to stable employment with great benefits upon transition.

Responsibilities :

• Serve as the primary administrative support for the Safety Department, coordinating tasks for a team of seven and overseeing one clerical assistant.
• Create and manage spreadsheets using Excel and Smartsheet, including tables, basic formulas, and formatting for streamlined data organization.
• Process payroll-related tasks, such as approving timesheets, managing vacation requests, and cross-checking staff coverage against department schedules.
• Assist with onboarding new employees by organizing necessary documentation and completing administrative tasks.
• Maintain and update the department calendar, schedule meetings, and prepare materials for incident reviews and Root Cause Analysis sessions.
• Track and report safety metrics while ensuring accurate updates to incident reports.
• Investigate complaints from work sites, identify responsible teams, and coordinate appropriate follow-up actions.
• Support the department in organizing and maintaining documentation to ensure smooth operations and compliance. Requirements - Minimum of three years of experience in administrative roles, preferably within the construction or contractor industry.
• Advanced proficiency in Excel, including the ability to use formulas, tables, and formatting.
• Familiarity with Google Smartsheet is highly desirable.
• Strong organizational skills with the ability to manage calendars and schedules effectively.
• Excellent multitasking abilities, capable of handling multiple priorities independently.
• Detail-oriented mindset to ensure accuracy in reporting and tracking.
• Exceptional communication skills to handle inquiries and coordinate with various teams.
• Experience with data entry and receptionist duties is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https : / / www.roberthalf.com / us / en / mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M / F / Disability / Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https : / / www.roberthalf.com / us / en / terms) .