Administrative Analyst (Administrative AnalystSpecialist Non-Exempt), Student Assistance in Learning (SAIL) Program

Job Summary :

Under the general supervision of the Director of the Student Assistance in Learning (SAIL) Program the Administrative Analyst / Specialist (AAS) provides essential administrative and technical support related to federal reporting and compliance requirements financial budget analysis and planning operational support and payroll. As a federally funded program SAIL operates in multiple systems with unique mandates funding sources and administrative directives.

Responsibilities :

Verify income and eligibility of new participants per federal SSS guidelines.

Identify discrepancies and ensure participant files meet compliance standards.

Conduct regular audits to maintain compliance with federal regulations.

Collect maintain and securely store student data.

Aggregate and analyze data for reports to the Director division leadership and DOE.

Compile and present audit reports for campus and auxiliary units.

Coordinate and prepare data for the U.S. Department of Educations Annual Performance Report.

Coordinate scholarship and grant program logistics in compliance with federal state and campus rules.

Prepare budget projections uploads and control reports.

Calculate rollover amounts and reconcile grant state and gift accounts.

Perform budget and expense transfers; attend division and campus budget meetings.

Communicate with procurement accounting and budget officers to ensure policy compliance.

Interpret payroll policies and ensure timely submissions.

Certify monthly payroll for staff and student assistants.

Track absences schedule changes and leave balances; provide monthly updates to the Director.

Liaise with HR and Payroll to resolve discrepancies.

Maintain personnel and payroll documentation (PTRs authorizations etc.).

Provide lead work direction to the Administrative Support Assistant and student staff.

Support administrative and personnel operations to achieve program goals.

Coordinate purchasing and travel processes; ensure expenditures meet funding criteria.

Resolve purchasing issues with vendors and campus departments.

Participate in Student Affairs meetings and recruitment activities.

Serve as primary liaison for University Enterprise and Sponsored Programs transactions.

Minimum Qualifications : Required Education and Experience

Bachelors degree and / or equivalent training and administrative work experience involving study analysis and / or evaluation leading to the development or improvement of administrative policies procedures practices or programs.

Required Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and / or program field with a foundational knowledge of public administration principles practices and methods.

Working knowledge of general practices program and / or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.

Ability to learn interpret and apply a wide variety of policies and procedures relating to and impacting the applicable program organizational unit and / or administrative specialty.

Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.

Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.

Ability to organize and plan work and projects including handling multiple priorities.

Ability to make independent decisions and exercise sound judgment.

Ability to compile write and present reports related to program or administrative specialty.

Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Preferred Qualifications

Have experience working with educational equity programs preferably TRIO programs desired

Have experience in overcoming barriers similar to those of TRIO students

Compensation and Benefits :

Anticipated Hiring Range : Step 1 5 ($4799 - $5195)

Classification Salary Range : minimum Step 1 ($4799) - maximum Step 20 ($6992)

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical dental and vision plans membership in the California Public Employees Retirement System (CalPERS) sick and vacation time and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information :

Work status : Full-time / Non-Exempt / Probationary

Academic year schedule : Monday through Friday (8 : 00 am 5 : 00 pm) some evenings / weekends.

Summer schedule : Monday through Thursday (7 : 00 am - 5 : 30 pm) some evenings / weekends.

The application deadline is : November 10 2025 at 11 : 55PM (PST)

As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g. H1B F1 STEM OPT).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and / or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Drivers License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid drivers license and reflects driving record.

Mandated Reporter

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission California State University San Bernardino seeks a campus climate that welcomes celebrates and promotes respect for the entire variety of human experience. We welcome people from all backgrounds and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create promote and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University San Bernardino is proud to be an Affirmative Action / Equal Opportunity Employer. We recruit hire train and administer all personnel actions without regard to race ethnicity religion color caste national origin ancestry age sex gender gender identity gender expression sexual orientation socioeconomic status genetic information medical condition disability marital status protected military or veteran status or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination Sexual Harassment and Sexual Violence including Domestic Violence Dating Violence and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB please visit Statement :

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at Act

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) the Cal State San Bernardino Annual Security and Fire Safety Report is available at : Experience :

IC

Key Skills

Project / Program Management,Program Management,Data Collection,Military Experience,Microsoft Powerpoint,Earned Value Management,Sharepoint,Microsoft Project,Budgeting,DoD Experience,Financial Management,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1