Office Manager

Position Summary

Creates and maintains a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety Schedules meetings and appointments, makes office supplies arrangements, greets visitors and provides general administrative support to employees.

Position Responsibilities :

• Serve as the point person for office manager duties
• Handle maintenance, mailing, supplies, equipment, bills, and errands
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employee queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conference
• Manage other team members

Specific Knowledge, Skills or Abilities Required :

Position Qualifications :

Education :

High school diploma or equivalent

Experience :

5+ years of experience as an office manager, front office manager or administrative assistant

Work Environment and Physical Requirements :

Office Environment

Ability to sit for long periods of time

Vision abilities required to validate and enter data on computer

Fox offers an excellent compensation package and wide-ranging opportunities for professional development. Medical, Dental, Vision, Health Spending and Dependent Care Savings Accounts, Disability and Life Insurance benefit programs are available, as is a 401k plan with employer matching. Eligibility for all benefit programs is defined by the applicable plan document or employee handbook.