Administrative Assistant

Description

Description : Job Summary : Responsible for performing administrative support duties within the assigned area. Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.) Essential Job Functions & Tasks : Major responsibilities : under immediate supervision, perform basic administrative duties, following well-defined, standard procedures; prepare documents, reports, and spreadsheets, etc. as needed to support the business unit. Maintain files and calendars as needed. Utilize Microsoft Outlook, Excel, Word, and Powerpoint as well as other department software / systems as needed. Communication and interpersonal skills : listens to and understands written and verbal instruction, communicates effectively with co-workers and other employees and customers. Work effectively and productively with others; actively helps others with assignments as necessary to maintain department productivity. Customer focus : answer customer questions; refer questions to others as needed; actively learns the function of the department to assist customers more effectively; exhibits concern and sensitivity to others. Problem solving and initiative : applies basic education and training in job responsibilities and assignments; asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the routine. Basic Qualifications : Education requirements are listed below : High school diploma or GED. Work Experience requirement listed below : One year of administrative work experience. Demonstrated computer proficiency including the use of Microsoft Office Products. Must possess the ability to organize data and processes and communicate effectively, both orally and in writing. Displays good analytical and problem solving skills. The environment is fast paced and often changes priorities with little forewarning. It's all about communication in a team work setting. The work schedule is generally Monday through Friday 8 : 00 am to 5 : 00 pm. There is occasional overtime and weekend work. Recipients are usually judges, attorneys and other parties often with differing or adverse dispositions. It is imperative that the materials be accurate - hence "attention to detail" is more than just an expression - it's an absolute necessity. Assist in a team work environment with the following tasks : Exchange documents with various courts and administrative agencies and opposing parties (some daily pedestrian travel within a 5 block range or if further a company vehicle will be used) Serving large number parties to a case with aforementioned materials via hand-delivery, courier service, USPS mail, over-night courier and email. Maintain file system of aforementioned materials Mail to large number of parties in a single event (1000 recipients or more) Requires experience with MSWord, MS Excel (60 wpm minimum) Prefer Familiarity with the following Adobe Acrobat for document labeling and editing Mail merges using MS Excel (letters and mailing / shipping) Mail merges for mailing / shipping using Stamps.com, Fed-Ex and other similar applications Various other tasks administrative tasks as needed.

Skills

project scheduling, Administrative support, Customer service, Administration, Clerical, Administrative assistance, Microsoft, Data entry

Top Skills Details

project scheduling,Administrative support,Customer service,Administration,Clerical,Administrative assistance,Microsoft,Data entry

Additional Skills & Qualifications

Must Have Project Scheduler Qualfications Primavera P6 : -1 (0 - No Familiarity) of 5 (5 - Expert)and 0 years

Experience Level

Expert Level

Job Type & Location

This is a Contract position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $25.00 - $40.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Austin,TX.

Application Deadline

This position is anticipated to close on Nov 21, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.