HVAC Facilities Coordinator

Job Description

About the Company

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior / exterior maintenance.

About the Role

Under general supervision, wholly responsible for all aspects that pertain to designated customer account / s. Conduct telephonic and electronic follow up and closing functions for open HVAC work orders on designated account(s) in order to meet the contractual obligations of the client. The intent is to ensure HVAC work orders are completed on time. This position will involve handling daily HVAC service provider communications which includes but is not limited to following up with numerous providers via telephone and email to get status updates on work orders, updating work orders in the EMCOR system, and communicating with account team on reassignments. This position is the main point of contact for HVAC service providers, and the ideal candidate will need to possess a strong commercial HVAC background.

Responsibilities

• Manipulates Excel work order data to prioritize service provider communication.
• Communicate on a regular basis with service providers & customers via telephone regarding work order updates.
• Updates and performs uploads into the system to work orders to reflect the latest status.
• Coordinates and communicates with account team(s) on work order escalations and service provider invoicing issues.
• Ensures work order reassignments are notified to the account team representative for their action.
• Assist in dispatching work orders if customer service rep / dispatcher is out of office.

Qualifications

Required Skills

Work Environment

Desk position with computer / monitors in a distraction free and well-maintained office facility. A hardwired internet connection is required. Remote working will be an essential skill that one must have.

Pay range and compensation package

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Statement

Equal Opportunity Employer / Veterans / Disabled

Notice to Prospective Employees

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Geographic Disclosure

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