Administrative Assistant

Salary : $37,200.00 - $48,300.00 Annually

Location : Richland County, SC

Job Type : FTE - Full-Time

Job Number : 182114

Agency : Department of Commerce

Division : Administration Division

Opening Date : 11 / 07 / 2025

Closing Date : 11 / 21 / 2025 11 : 59 PM Eastern

Class Code : : AA75

Position Number : : 0000000

Normal Work Schedule : : Monday - Friday (8 : 30 - 5 : 00)

Pay Grade : GEN06

Hiring Range - Min. : $37,200.00

Hiring Range - Max. : $48,300.00

Opening Date : 11 / 07 / 2025

EEO Statement : Equal Opportunity Employer

Agency Specific Application Procedures : : Applications are incomplete if you fail to answer all questions, education, and work history. Incomplete applications are not referred to the hiring managers. You may be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted after a contingent offer of employment. Please provide an explanation of any gaps of employment. A resume should be attached with your application but not substituted for completing the work history section of the application.

Veteran Preference Statement : South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities

Welcome to South Carolina. The new headquarters of American innovation.

The South Carolina Department of Commerce (S.C. Commerce) is committed to maintaining the state's long-term competitiveness while building a modern economy - one that is diverse, supporting businesses at every phase of their lifecycle, while allowing people to live and work where they love.

As one of 22 cabinet agencies, S.C. Commerce is the state's lead economic development agency. Its mission is to create economic opportunities to increase choices for all South Carolinians, which it does by supporting new and existing businesses and partnerships that fuel emerging industries such as life sciences, headquarters, and advanced energy. To drive the state's advanced energy potential and global impact, S.C. Commerce helped organize the SC Nexus for Advanced Resilient Energy (SC NEXUS), designated as one of 31 federal Technology and Innovation Hubs in 2023. A national leader in foreign direct investment, South Carolina extends its international reach with representation in Europe and Asia, ensuring the state remains a top, global business destination from launch to legacy.

Job Purpose :

The purpose of this job is to provide administrative support to the Department of Commerce and the Rural Infrastructure Authority to include facilities, state fleet, mail, and other agency services.

Job Responsibilities :

• Responsible for managing the SCDOC motor pool and parking effectively and efficiently. Ensures vehicles are properly maintained, serviced, and licensed. Maintain the fleet reservation tool, complete requisite reporting requirements, and monitor the statewide telematics software as needed.
• Schedule and coordinate all postal functions for the agency to include, but not limited to, large volume mail outs, sorting and distribution, proper maintenance of the postal meter. Maintain a neat and orderly mailroom and ensure that agency-wide supplies are ordered and maintained. Ensure staff mailing and postal needs are being addressed.
• Purchase supplies and equipment for use by the agency according to procurement guidelines. Prepare shopping carts in the SCEIS system.
• Ensure all non-IT equipment is maintained and working properly. Ensure supplies are ordered and maintained for all copiers. Coordinate service calls to copier / other equipment as needed to ensure minimum down time. Complete the annual agency asset inventory for all supplies and equipment with an individual purchase price of $5,000+.
• Oversee day-to-day facilities operations, including, but not limited to, acting as the primary liaison between the agency and building property management. Ensure timely communication and resolution of facility-related issues and provide logistical support for agency relocations. Serve as the first point of contact for facilities-related requests submitted through the Employee Service Management (ESM) system, ensuring tickets are addressed promptly and within established service timelines.
• Coordinate the agency's archiving processes and manage the overall organization of the 26th Floor storage area. Ensure staff are informed of and adhere to established archiving policies and procedures. Provide support to staff in accurately and promptly archiving and retrieving materials. Maintain the 26th Floor storage space in an organized and accessible condition to facilitate efficient retrieval of items.

Knowledge, Skills, and Abilities :

Knowledge of bookkeeping, merchandising and applicable sales principles and practices. Knowledge of the principles, policies and practices of office management. Knowledge of applicable terminology and research practices. Knowledge of relevant laws, regulations, policies and organizational functions. Knowledge of flight operations. Skill in microfilm photography. Skill in the operation of a motor vehicle. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to communicate effectively. Ability to train other employees. Ability to deal courteously and effectively with the public. Ability to exercise judgement and discretion in interpreting and applying policies and procedures.

Minimum and Additional Requirements

A high school diploma and work experience that is directly related to area of employment. A bachelor's degree may be substituted for the related work experience.

Must possess valid driver's license and be able to travel in-state.

Essential job duties may require lifting up to 35 pounds and standing for prolonged periods. Reasonable accommodations will be provided as needed.

Additional Comments

The South Carolina Department of Commerce offers an exceptional benefit package for full-time and temporary grant positions that include :

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note : The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.