Commercial Solutions Project Administrator / Coordinator

Job Description

Today, Overhead Door Corporation has three operational divisions – Access Systems Division (Overhead Door, Wayne Dalton, and TODCO plus our services arm, Creative Door and Wayne Dalton Sales & Service), The GenieCompany, and Horton Pedestrian Systems (Horton Automatics, Flex by Horton, Won-Door plus our services arm of Door Services) – all heralded as industry leaders.

NATIONAL ACCOUNTS PROJECT ADMINISTRATOR

Administrative professional that assists with the coordination of major national account projects.

Responsibilities

Responsibilities

• Prepare and issue accurate AIA pay application in accordance with contract terms and client specifications
• Review billing data for accuracy, completeness, and submission via various billing portals
• Collaborate with project managers, sales, and finance teams to gather billing information
• Maintain up-to-date client billing records and ensure all documentation is properly filed
• Reconcile billing issues or disputes and provide prompt resolution
• Ensure compliance with internal controls and regulatory requirements
• Support cross-functional teams and maintain communication across departments
• Assist in the planning and implementation of projects
• Coordinate internal resources and third parties / vendors for project execution
• Maintain and monitor project schedules, budgets, and deliverables
• Organize and participate in stakeholder meetings
• Document and follow up on important actions and decisions from meetings
• Track project performance and escalate issues to project managers as needed
• Maintain comprehensive project documentation and ensure it is accessible
• Follow-up is key to ensure all opportunities are realized.
• Will handle warranty and service calls related to assigned accounts and projects.
• Communicate and manage both the customer's expectations of the company and the company's expectations of the customer.
• Process all invoicing to proper parties and credits to installers.
• It is an essential function of this job to show up on time and be ready to work your regularly scheduled hours.
• Must be available to work a flexible schedule as dictated by the needs of the business.

Qualifications

Qualifications

Education