Talent.com
Admin / Project Coordinator

Admin / Project Coordinator

University of MichiganAnn Arbor, Michigan, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Summary

Monitoring the Future (MTF) is a large, national survey of American youth and one of the largest ongoing studies housed within the Survey Research Center (SRC) at the Institute for Social Research (ISR). We are seeking a highly organized and proactive individual to join our collaborative, team-oriented environment as an Administration and Project Coordinator. In this role, you will play a key role in coordinating the study's school district recruitment efforts, supporting the management and documentation of the school sampling frame, overseeing procurement of materials for the data collection team, and managing incentive payments to participating schools and survey respondents. The ideal candidate will be a strong communicator, a reliable team player, and someone who thrives in a detail-focused environment. Experience in project management, school or district engagement, research operations, or procurement is highly desirable.

Responsibilities

School District Coordination (45%)

Lead the preparation and submission of more than fifty school district research proposals and research applications annually

Navigate complex and varied district research portals and requirements

Maintain clear documentation of specific submission protocols for each district

Monitor and track the status of applications to ensure timely and complete submissions

Communicate critical deadlines and status updates to the project team during weekly meetings

Support the school district recruiter by developing and updating district-related documents, materials, and mailings.

Sample Documentation and Management (30%)

Support the creation of the MTF data collection database frame every four years

Conduct validation checks and error detection on school sampling units to ensure integrity and accuracy

Implement resolution procedures and update documentation when sampling errors are detected

Maintain detailed records of sampling frame creation, design, quality control steps, and any deviations from procedures

Generate clear, concise reports as needed at the request of the database or project manager

Provide guidance to the project team on sampling history and procedures, and communicate sampling plans across project units

Procurement Management (15%)

Oversee procurement processes for a wide range of supplies needed by the data collection team

Develop procurement schedules based on the study's data collection timeline

Serve as a liaison with internal U-M procurement systems and external vendors to ensure timely and accurate delivery

Maintain and organize comprehensive records of all invoices, receipts, and purchasing activity

Refine procurement procedures to improve efficiency and accuracy across study cycles

Incentive Payment Management (10%)

Ensure timely processing, distribution, and tracking of payments

Conduct monthly reconciliations and maintain accurate incentive records

Process late payments and manage voids, reissues, and other adjustments as needed

Required Qualifications

Bachelor's Degree and two years of related experience or equivalent.

Experience managing multiple projects, including building schedules, assigning tasks, and tracking deliverables

Experience preparing written progress reports, meeting notes, and leading weekly meetings

Proficiency working in Google Workspace (Docs, Sheets, Drive, Calendar) with ability to perform spreadsheet-based data tracking and reporting

Familiarity with Microsoft Access or other database systems.

Desired Qualifications

Experience working in research, particularly in large-scale social science studies or school-based research environments

Knowledge of U-M procurement systems or equivalent large-institution purchasing platforms

Experience in vendor management, including contract review, bid comparison, and performance monitoring

Demonstrated skill in deadline tracking using project management tools (e.g., Smartsheet, Asana, Trello, or equivalent)

Familiarity with incentive payment processing systems and reconciliation procedures

Experience writing research applications or working with school district administrators

Strong analytical skills and the ability to interpret and synthesize school district policies and guidelines

Work Locations

This position will be on-site at the University of Michigan offices in Ann Arbor, with flexible scheduling and hybrid opportunities made available within our overall Center policies. If relocation is required, we will allow for reasonable time and flexibility to make necessary arrangements.

Modes of Work

Positions that are eligible for hybrid or mobile / remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the

serp_jobs.job_alerts.create_a_job

Coordinator • Ann Arbor, Michigan, US