Receptionist / Accounts Payable Clerk

Position Overview : As the first point of contact this position plays a key role in providing a welcoming experience for visitors while supporting accounts receivable operations. This role is ideal for someone who is organized, proactive, and enjoys building relationships.

Responsibilities :

• Greet visitors in a professional and friendly manner in accordance with established building access and security procedures.
• Manage and route incoming phone calls and manage mail services.
• Manage emails from the website ensuring they are routed to the correct individual(s).
• Maintain and order supplies for the office, kitchen, and cleaning supplies.
• Complete daily deposit for multiple companies.
• Manage retention and expiration of Certificates of Insurance; reorder Certificates of Insurance as needed.
• Mail and / or email invoices.
• Manage PO logs for all plants including coding invoices.
• Code and process resale hauler invoices; enter Norfolk Southern invoices.
• Manage ticket report.
• Complete credit references for customers and set up new customer accounts.
• Maintain confidentiality and handle sensitive information with discretion.
• Take initiative in problem-solving and time management while multitasking.
• Support the team with various administrative tasks and projects.

Work Experience :

• Previous experience in a receptionist or customer service role.
• Strong Microsoft Office experience required specifically Excel, Word and Outlook.
• Detail oriented, organized and flexible. Ability to multitask.
• Operate standard office equipment on a regular basis including scanner, fax machine, copy machine and computer.
• Excellent communication skills (written, verbal and listening).
• Ability to work independently in a fast-paced environment.
• Time management to ensure tasks are completed in a timely manner.
• Positive attitude, team player, and willingness to learn.
• Strong work ethic, dependability, and ethical behavior.
• Work location : In office.

Education and Certifications :

• High School Diploma or equivalent.

Critical Skills :

• Must be proficient in Microsoft Office Excel, Word, and Outlook.
Benefits :
• Weekly Pay
• 5 Prescription Drugs
• 5 Doctor's Visit Copays
• Free Teledoctor Service
• Free Counseling Services
• Life Insurance Included
• Vision Insurance Included
• Dental Insurance Included
• Vacation and Holiday Pay
• Scholarship Opportunities
• NEW! 401(k) Retirement Plan
• Free Legal Services
• Our unbeatable employee discount program

If this sounds like something you would be interested in, Apply Now so we can hold a spot for you until we can schedule an interview. We can't wait to talk to you!

Your ?nin team