Scheduling Coordinator

Description

JOB TITLE : CENTRALIZED SCHEDULING COORDINATOR

GRADE :

DEPARTMENT : CENTRALIZED SCHEDULING

REPORTS TO : SUPERVISOR CENTRALIZED SCHEDULING

PAY TYPE : Non-Exempt

JOB SUMMARY :

The Centralized Scheduling Coordinator acts as a liaison between departments employees and Centralized Scheduling Schedulers. The Coordinator handles all auditing functions between Centralized Scheduling and their department clients and conducts employee follow-ups regarding payroll and / or administrative questions. The Coordinator oversees all time adjustments up to the issuance of hours to payroll for processing and coordinates efforts between other departments including Human Resources and Corporate payroll.

Coordinators are responsible for accurately reporting recording and tracking FMLA tracking refusals / turndowns of shifts schedule attendance infractions and department policy infractions. Coordinators produce and track progressive discipline documentation for performance feedback and ensure all Union and contract rules are accurately applied to any requests.

Coordinators make use of all applications available to track and properly record information related to departments and employees. Coordinators maintain employee folders (paper and electronically) and provide information to HR and Departments as necessary.

All duties are to be performed in accordance with departmental property and corporate policies practices and procedures.

ESSENTIAL JOB FUNCTIONS :

• Oversee various payroll related tasks including but not limited to; time updates schedule changes entering vacation
• Works with all Centralized Scheduling departments to assist in completing administrative tasks
• Responsible for employee contact and interfacing with employees via letter in-person telephone and e-mail
• Check voicemails and return all incoming calls
• Provides feedback to individual departments regarding any employee updates
• Conveys policies and procedures related to the Union Contract Payroll and Centralized Scheduling practices to departments and employees
• Completes any other tasks as assigned by Centralized Scheduling Management
• Copies and scanning as needed
• Must be organized and detail oriented in all work.

QUALIFICATIONS :

Preferred

PHYSICAL MENTAL AND ENVIRONMENTAL DEMANDS :

DIRECTLY SUPERVISES (PLEASE LIST POSITION TITLES ) : N / A

INFORMATION PROVIDED BY :

FLSA :

Exempt (Salary) : Non-Exempt (Hourly) :

Property Code :

Multi-Property : Dual Rate :

Bonus Plan : MGNT CSA Other SALES

License(s) Type : None

EEOC Code :

Disclaimer : This is not necessarily an exhaustive list of all responsibilities skills duties requirements efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change (e.g. emergencies changes in personnel workload rush jobs or technical developments).

Required Experience :

IC

Key Skills

Customer Service,Communication,Fire And Safety Engineering,Key Account,Market Intelligence

Employment Type : Full-Time

Experience : years

Vacancy : 1