Accounts Payable / Receivable Associate

Pay : $18.00 - $22.00 per hour, commensurate with experience.

Benefits : Paid Time Off, Sick Time, and Company reimbursement toward qualified medical insurance premiums.

Job Type : Full-Time.

Job Overview :

We are seeking a self-starter to join our team as an Accounts Payable / Receivable Specialist . In this fast-paced role, you’ll be responsible for preparing and analyzing financial records, handling invoicing, managing payments, and verifying payroll for our company and represented owners. The ideal candidate will be detail-oriented, deadline-driven, and capable of multitasking effectively across multiple responsibilities.

This is a great opportunity for someone with a passion for finance and accounting to join a supportive team while contributing to the financial success of the organization.

Key Responsibilities :

• Payment Processing : Apply and deposit customer payments into the appropriate accounts, ensuring timely and accurate processing.
• Credit Card Management : Manage company credit card charges, track expenses, and process payments in compliance with company policies.
• Bank Reconciliation : Reconcile bank statements and payment records to ensure accuracy and alignment with company financial records.
• Invoicing : Generate and send invoices for chargeable remodeling, construction projects, and property management services in a timely manner. Ensure all billable work is invoiced accurately and promptly.
• Billing Coordination : Coordinate with property managers, vendors, and contractors to ensure accurate billing for labor, materials, and services. Verify invoices, receipts, and completion notes to ensure proper chargebacks.
• Chargebacks : Communicate with the rental management team regarding chargebacks to be applied to tenant accounts and ensure accurate posting of tenant payments and adjustments.
• Vendor Management : Review and process vendor invoices for both routine and special project-related expenses. Verify the accuracy of charges and resolve discrepancies with vendors when needed.
• Reconciliations : Reconcile outstanding accounts receivable with customers and owners, ensuring that all payments are properly recorded and aging reports are up-to-date.
• Management Fee Calculations : Calculate, track, and verify management fees and operating expenses for each property or project to ensure accurate invoicing and financial reporting.
• Payment Processing for Contractors and Subcontractors : Ensure timely and accurate payments to contractors, subcontractors, and other service providers, following company processes and contractual terms.
• Tax Compliance : Assist in maintaining records for tax purposes, including ensuring proper documentation and backup for tax filings.
• Accounts Aging Reports : Generate and review accounts aging reports regularly, identifying overdue accounts and initiating collection efforts as necessary.
• Cost Tracking and Budgeting : Assist in monitoring and tracking costs for construction projects, ensuring that costs stay within the budgeted limits. Work with project managers to identify potential overages or savings.
• Financial Reporting : Assist the finance team in preparing monthly, quarterly, and annual financial reports, ensuring accuracy and timeliness of data related to payables, receivables, and expenses.
• Vendor Relationship Management : Build and maintain positive relationships with vendors, ensuring clear communication regarding payment terms, deadlines, and any issues with billing.
• Insurance and Bonding : Ensure that all vendor invoices align with required insurance, bonding, or performance bond requirements when applicable, and track compliance.
• Property Management Compliance : Stay up to date with property management regulations, including compliance with local, state, and federal laws concerning property finances and billing.
• Support Financial Audits : Assist in preparing for audits by providing necessary documentation, financial records, and responding to inquiries from auditors.
• Additional Duties : Perform other financial or administrative tasks as needed to support the finance team, property management, and construction operations.

Minimum Qualifications :

Physical Requirements :

This role offers the chance to contribute significantly to the financial operations of our company in a collaborative and dynamic environment. If you have a strong background in accounting or financial administration and are looking to grow your career, we encourage you to apply!