Legal Executive Assistant

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 150 list, placing us among the top 200 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the Firm offers a full array of benefits which can be viewed at .

Working with Us - Come and "Be Benesch!"

We are Cleveland's second largest law firm, and have offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.

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Benesch is proud to announce the opening for a in our San Francisco office. This position is hybrid and has work from home flexibility.

Position Summary :

The Legal Executive Assistant coordinates all activities of their assigned timekeeper in a fast-paced working environment, including heavy client contact, meeting scheduling, project oversight, and document production in a timely and accurate manner.

Essential Functions :

1. Coordinates and manages the complex and ever-changing schedule of their assignment which includes but is not limited to, meetings, appointments, and deliverables.

2. Independently receives, prepares, reviews, drafts, and appropriately handles all incoming and outgoing correspondence including phone calls, e-mails, meeting confirmations, verbal and written correspondence and legal documents in an accurate, efficient, effective, and professional manner

3. Communicates properly and promptly with BFCA personnel and external contacts at all times and must exhibit a high level of customer service.

4. Arranges, coordinates, and oversees all travel needs assuring optimal time management and timely arrival to all appointments.

5. Processes complex expense reports timely and accurately using the Firm's expense reporting software.

6. Opens, develops, and maintains well-organized client files, resource materials, and administrative files.

7. Handles timekeeping and billing activities by generating a first draft of weekly time entries for review and edits.

8. Handles pre-bill reviews for weekly billable activity to ensure uniformity with client outside counsel guidelines and client preferences.

9. Serves as a professional liaison between the Executive Committee, Partners, Firm Management, and external contacts.

10. Manages all details of applicable legal practice areas inclusive of handling complex e-filings in both state and federal courts.

Additional Responsibilities :

1. Performs other duties as assigned.

Confidentiality :

Due to the nature of your employment, various documents and information, which are of a confidential nature, will come into your possession. Such documents and information must be kept confidential at all times.

Qualifications :

The Legal Executive Assistant must have a High School Diploma. An Associate's Degree from a professional legal / business school or equivalent is desirable. A minimum of 7 years experience supporting a Managing Partner or Practice Group Chair is required. The Legal Executive Assistant must have experience with high-level stakeholders. Experience with managing partners, executive committee chair members, partner-in-charge or c-suite level members is strongly preferred. Should possess project management and written / oral communication skills. In addition, should be highly skilled in the use of Word and Outlook. Must possess an excellent customer service attitude. Flexibility to work overtime as necessary.

The salary range for this position is $110K to $130K.

Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that Benesch provides to compensate and recognize our staff professionals for their work. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email at .

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities