HR Assistant

Position Summary

Thompson Holdings is looking for a Human Resources Assistant to provide essential administrative and coordination support to our HR team with a primary focus on recruiting hiring and onboarding . This position plays a key role in ensuring a smooth and positive experience for candidates and new employees from application through orientation.

The ideal candidate is organized detail-oriented and thrives in a fast-paced environment where discretion professionalism and excellent communication are essential.

Key Responsibilities

Recruiting Support

Post job openings across job boards the company website and social media channels.

Screen resumes and applications and coordinate candidate communications.

Schedule interviews and manage logistics between candidates and hiring managers.

Maintain and update applicant tracking systems (ATS) and recruiting reports.

Assist with reference checks background screenings and offer letter preparation.

Support career fairs recruiting events and campus outreach as needed.

Onboarding Administration

Prepare and distribute new hire paperwork and onboarding materials.

Coordinate orientation schedules technology setup and workspace preparation.

Ensure timely completion and compliance of all employment documentation (I-9s tax forms benefits enrollment etc.).

Maintain and update employee records in HRIS systems.

Serve as the primary point of contact for new hires during the onboarding period.

General HR & Administrative Support

Assist with HR file management reporting and data entry.

Support compliance with company policies and employment laws.

Contribute to employee engagement initiatives and HR communications.

Provide administrative support to the HR team and other departments (e.g. Safety General Administration Legal) as needed.

Perform other related administrative duties as assigned.

Qualifications

Experience : 13 years in human resources recruiting coordination or administrative support-preferably in a fast-paced or high-volume environment.

Strong organizational and time management skills.

Excellent written and verbal communication abilities.

Proficiency in Microsoft Office Suite and HRIS / ATS systems (e.g. BrassRing Paylocity BST or similar).

High attention to detail and ability to manage confidential information with discretion.

Customer-service orientation and a collaborative team-focused mindset.

Why Join Thompson Holdings

Opportunity to grow your HR career in a supportive team-oriented environment.

Hands-on exposure to full-cycle recruiting and onboarding processes.

Competitive compensation comprehensive benefits and professional development opportunities.

Key Skills

Employee Relations,Microsoft Outlook,Office Experience,Workers' Compensation Law,Benefits Administration,HRIS,Payroll,Employment & Labor Law,ADP,Administrative Experience,Human Resources,Leadership Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1