Job Administrator

Position Responsibilities

Developing budgets for grants, contracts, clinical contracts, and subcontracts. Preparing grant and contract applications for submission.

Preparing and following through the internal approval process.

Administrative of the CMBG training grant (second largest training grant at Einstein, second to the MSTP training grant).

This involves the following :

• Direct administrator to the training grant director.
• Responsible to initiate all of the appointment, reappointment, and termination paperwork through eRA Commons xtrain program.
• Organize a monthly training grant Work in Progress meeting
• Processes all purchasing and travel reimbursement requests for training grant students.
• Reconciles all monthly ledgers for training grant salaries and expenses to make sure the award is being spent according to the award notice.
• Works directly with other departmental administrators to facilitate all EPAF and labor redistribution paperwork for the training grant students.
• Works with Research finance to make sure all tuition and health insurance is correctly charged to this grant for each trainee.
• Compiles and organizes all NIH competing and non-competing information for the renewal of this grant. This involves coordinating multiple departments for publication information, IACUC, OHRS, and Health and Safety protocols and trainee information for a period of 10 years for all appointed trainers.
• Responsible for the coordination of the CMBG training grant retreat. Involves room reservations, purchase order request for deposit and payment, menu selections, activities, booklets, and transportation. Review all contracts with vendor prior to approval and assure that expenses are maintained within budgetary guidelines.
• Coordinates training grant invited guest speaker seminar

Review all funding announcements and guidelines in order to generate an extensive and detailed checklist for faculty to use when preparing documents for a grant submission.

Submitting grants , contracts and subcontracts before sponsor deadlines.

Communicating grant application status to PI and Department administrator as needed / requested. Responding to sponsor's questions and requests for more information.

When a grant is awarded , outline the terms or spending per the notice of award / agreement and monitor to make sure awards are being spent correctly.

Work with Office of Human Research Affairs and Cell Biology faculty to make sure any research using human samples, patient information, etc. are correctly capture on grant applications and budgets.

Make sure any human subject protocols are correctly submitted in IRIS.

Consistently monitor Office of Grants Support website and well as NIH, NSF, DoD, etc. for any updates to forms or changes in policy and communicate that to the faculty.

Conduct workshops and meetings with faculty to help them learn Cayuse 424, Cayuse SP, other submission platforms, and review any forms for applications.

Maintaining grant and contract files . Maintain faculty other support pages. Maintain faculty biosketches.

Maintain faculty training grant tables . Recreate / construct CMBG training grant program trainee, mentors, and training tables in eRA Commons xTRACT system.

Will be in charge of all post-award activities and closeouts

Provide direct backup to Department Administrator

Assisting in all department HR functions

Other duties as assigned

Qualifications

Bachelor's Degree; MBA preferred; 3-5 years experience

Ensures that activities within areas of specific responsibility are completed in a timely manner and within budget;

Effectively assesses situations, considers a broad range of internal and external factors and identifies the best course of action;

Anticipates needs, monitors progress toward objectives and adjusts actions as necessary;

Prepares, justifies, and / or administers the budget; uses cost-benefit thinking to set priorities; monitors expenditures in support of programs and policies.

Minimum Salary Range

USD $94,500.00 / Yr.

Maximum Salary Range

USD $105,000.00 / Yr.