Associate (Accounts Payable)

Job Description

BizTek People is in search of an experienced Associate in Accounts Payable for our client in NY, NY!

Work Schedule : Hybrid - 3 days onsite / 2 days remote

Associate Job Summary - Accounts Payable

A detail-oriented, organized, and process-driven AP Associate with a strong ability to work independently. Provides financial and administrative support to the Finance team while ensuring accuracy and efficiency in accounts payable processes.

Essential Duties and Responsibilities Invoice Management

• Respond to vendor and customer inquiries regarding payments and invoices.
• Perform month-end close tasks : journal entries, reconciliations, accruals, and balance sheet substantiations.
• Collaborate with internal departments and external vendors to ensure invoice accuracy.
• Manage invoice entry (PO and Non-PO) with precision and timeliness.
• Oversee scheduled department tasks to ensure timely and accurate completion.
• Compile, analyze, and report financial data to support internal operations and regulatory compliance.
• Support department goals by implementing and improving policies and internal controls.
• Onboard suppliers / business partners, verify federal ID numbers, and maintain accurate vendor records.
• Resolve payment run issues, including stop-payments, reissues, and voids.
• Address PO variances, invoice disputes, and ensure proper documentation for all invoices.
• Reconcile credit memos and purchase order amendments.
• Maintain a strong understanding of the full AP / AR cycle and related financial impacts.
• Reconcile and report sales & use taxes / CRT taxes on applicable third-party invoices.
• Ensure effective document preparation and records management in line with retention policies.
• Maintain confidentiality of financial and vendor information.
• Participate in training and professional development opportunities.
• Provide support during annual audits and on ad hoc projects as required.

Travel and Entertainment (T&E)

Skills & Qualifications