Accounts Payable Clerk

SUMMARY :

The Accounts Payable Clerk is responsible for prompt and accurate processing and accounting of vendor invoices in accordance with company policies and procedures. The Accounts Payable Clerk also provides day-to-day support to the Accounting / Finance department, including handling incoming department mail, email, office supply inventories, and other clerical duties as assigned.

ESSENTIAL FUNCTIONS :

To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without accommodation. The requirements listed below are representative, but not all inclusive, of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Sets up invoices in current Accounting System, assisting with payment posting and Rent Rolls.
• Audits and verifies applicable supporting documents before processing invoices.
• Answers vendor, employee, and contractor payment inquiries.
• Verifies proper GL coding for all invoices being processed.
• Performs filing and maintains organized files and records according to company process.
• Reviews and audits employee expense reports for accuracy.
• Receives, opens, sorts, distributes and picks up accounting mail.
• Sorts, scans and uploads vendor invoices into Tipalti.
• Cultivates vendor relationships to ensure accurate invoices collection and payment.
• Orders stock and maintains inventory of office supplies.
• Processes outgoing checks for US Mail and pick up.
• Maintains an appropriate professional appearance and demeanor in accordance with Company policies.
• Keep commitments and keep direct supervisor informed of work progress, timetables, and issues.
• Maintain strict compliance with State, Federal and other regulations (e.g., OSHA, WC, HIPAA, ADA, FEHA, DOL, HR policies and practices).
• Other related duties as assigned by management.

Requirements

QUALIFICATIONS : REQUIRED :

DESIRABLE :

CERTIFICATES / LICENSES / REGISTRATIONS :

KNOWLEDGE / SKILLS / ABILITIES / TALENTS :

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

All of the information contained herein reflect general details as necessary to describe the principal functions of this classification, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Management reserves the rights to add, modify, change, or rescind the duties and / or work assignments of all positions, without advanced notice, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Salary Description

$22.25 - $25.00