Administrative Program Specialist A (Administration)

Administrative Program Specialist A (Administration)

Salary : $3,127.00 - $6,136.00 Monthly

Location : Baton Rouge, LA

Job Type : Classified

Job Number : DCE-2025-OPC-215455-MFR

Department : DCE-Department of Conservation and Energy

Division : Office of Administration

Opening Date : 12 / 04 / 2025

Closing Date : 12 / 14 / 2025 11 : 59 PM Central

About This Job

The Office of Administration (OAD) supports the effective operation of the Department by managing accounting, budget control, procurement, contract management, strategic planning, and personnel management. The Office ensures fiscal responsibility, workforce development, regulatory compliance, and modernization of administrative systems to enhance operational efficiency and transparency.

OAD delivers financial management, HR, IT, procurement, and strategic planning across the department, ensuring that technical offices can focus on their regulatory work. It manages the Natural Resources Trust Authority (NRTA), which oversees financial assurance and bonding programs for site restoration, orphan wells, and environmental liabilities.

This Administrative Program Specialist A position is responsible for performing professional level administrative duties for the Department of Conservation & Energy (C&E) - Fiscal & Budget Division, focusing on answering, screening, and dispatching all Department phone calls, mail operations, and assisting the Administrative Program Director 2 when needed.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION :

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Duties

Duties include, but are not limited to the following :

• Develops and enforces standard operating procedures to streamline office workflows and ensure consistent administrative support.
• Manages front-office operations, including multi-line phone systems, call screening and dispatching, greeting visitors, and coordinating daily communications.
• Maintains compliance with state and federal regulations by organizing, auditing, and overseeing record-keeping and document storage systems for the Fiscal & Budget Division.
• Supports department-wide procurement by processing transactions in accordance with state laws, assisting with purchasing needs, and resolving routine and non-routine procurement issues.
• Trains and assists agency personnel on proper procurement methods and related responsibilities.
• Handles daily operational tasks such as managing all incoming and outgoing mail services and contributing to special projects, research, reports, and other assigned duties.

Position-Specific Details :

Appointment Type : Probational

Work Schedule : Work hours are flexible.

Compensation : The salary offered will be determined based on qualifications and experience.

Location : This position is located within the Fiscal & Budget Division of the Office of Administration and is domiciled in Baton Rouge, LA.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How to Apply

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy contact :

Human Resources

Department of Conservation & Energy

PO Box 94396

Baton Rouge, LA 70804-9396

Email : DCE-Recruiting@la.gov

State of Louisiana offers a variety of benefits including insurance coverage, parental leave, paid holidays, and retirement options.