Coordinator, Purchasing

Pay Rates Starting between : $21.95 - $36.20 / hour

POSITION SUMMARY :

The Purchasing Coordinator is responsible for placing orders on behalf of the company with numerous vendors.  Enters purchase order information into computer.  Updates master files resolves questions concerning order processing performs a variety of duties which facilitate ordering / expediting and maintains purchasing process.  Responsible to coordinate the counting and reconciliation of the lubricant inventory with the facility and warehouse management.

ESSENTIAL DUTIES & RESPONSIBILITIES :

• Assigns numbers to purchase orders for material acquisitions.
• Determines sequence of orders to be placed.  Places orders to vendors by phone website or e-mail prepares and forwards confirming purchase orders after inputting same.
• Orders a variety of items from resale inventory to safety and facility supplies etc.
• Performs a variety of duties which facilitating ordering including but not limited to obtaining price quotations researching vendors obtaining price comparisons requesting necessary updates to vendor master and item master files.
• Sets up standing orders and updates the standing order listing.  Maintains vendor source file.
• Provides assistance to accounting personnel for invoice reconciliation as it relates to order information and to field personnel regarding delivery orders and sourcing.
• Expedites orders by confirming delivery requirements requesting vendor to ascertain availability directly with the manufacturer determining if an expediting fee will be required and the amount exploring shipment options which may include arranging transportation directly with a private trucking company and confirming additional costs if any with the employee placing the order prior to ordering.
• Assists supervisor as necessary with software information and / or reports budget information monthly status reports vendor information or sourcing etc.
• Inventory auditing documentation and security. Participates in and supports the inventory quality and accuracy assurance programs including weekly monthly and annual counts and reporting. Adjusts systems as needed to align with physical counts. Documents stock record adjustments of inventory counts due to loss spoilage of or damage to stock. Develops implements and maintains program to maintain security over inventory reducing shrinkage.
• Product receipt return and storage. Audits the receipt of shipped / delivered products and verifies correctness of incoming shipments by comparing items received with requisitions / purchase orders. Coordinates recoup program to ensure all damaged / defective product is accounted for and properly accounted for either by  dumping salvaging or returning to inventory or vendor.  Coordinates storage of products in accordance with master storage plan; coordinates product returns ensuring reconciliation.
• The above describes basic responsibilities of the position and is not to be deemed as being all inclusive.

Qualifications :

Additional Information :

Remote Work : No

Employment Type : Full-time

Key Skills

Order Management System,Microsoft Office,Inventory Control,Microsoft Access,Purchasing,Procurement,Microsoft Outlook,Microsoft Word,Supply Chain Experience,Microsoft Excel,ERP Systems,negotiation

Experience : years

Vacancy : 1