Dean's Administrative Assistant, School of Computing & Engineering

Overview :

Quinnipiac University invites applicants for the position of Dean's Administrative Assistant in the School of Computing & Engineering. This position will provide high-level executive assistant support for the Dean of the School of Computing & Engineering as well as act as liaison between the school and other university offices. About Quinnipiac :

Quinnipiac is a private, coeducational, institution located 90 minutes north of New York City and two hours from Boston. The university enrolls 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing and Engineering, Health Sciences, Law, Medicine, Nursing and the College of Arts and Sciences. Quinnipiac is recognized by U.S. News & World Report and Princeton Review’s “The Best 388 Colleges.” The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships and construction of an ambitious set of capital projects. qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X. Responsibilities :

• Maintain the efficient operation of the Dean’s office.
• Review incoming mail for all appropriate distribution and action.
• Attend meetings as needed for minute taking, transcribing and distribution.
• Oversee the operation of the office of the Dean.
• Maintain the Dean’s calendar as well as monitor the calendars of Associate and Assistant Deans.
• Utilize University software to retrieve and maintain information, organizing and maintaining records for efficient retrieval.
• Organize and maintain appropriate professional files related to faculty, staff and students.
• Assist the Dean in monitoring the School’s budget. Process on-line requisitions, verifying availability of funds, verifying invoices and reconciling accounts. Responsible for payroll requisitions for Professionals in Residence and stipends to faculty and staff.
• Coordinate School of Computing & Engineering’s Senior Award event and commencement preparation.
• Maintain the confidentiality of faculty, staff and students with respect to personal, academic and related professional issues that are presented to the Dean’s office.
• Supervise student workers.
• Order office supplies, computer equipment, promotional supplies and items for special events as needed.
• Arrange conferences, meetings and travel as required, notify participants, and arrange for all materials, food, facilities, technical equipment, budgets, travel arrangements and support functions. Work with staff to arrange logistics for site visits by accreditation visitors and coordinator arrangements. Assist with the organization, preparation and ordering for receptions, open houses, information session and other University events. Schedule and coordinate meetings inclusive of all related logistics.
• Other duties as assigned.

Education Requirements :

Qualifications :