Executive Assistant II - Growth, Business Development and Marketing

Job Title : Executive Assistant II - Growth, Business Development and Marketing

JOB PROFILE SUMMARY :

The Executive Assistant II assists the Chief Growth Officer and other Growth leaders with operational and administrative details and performs diverse administrative functions that require frequent contact with Executive Team members, Senior Leaders, Directors, and other Staff members (including leaders and entities external to the company). This role performs activities that problem-solve, coordinate, and organize key short- and long-term functions for the CGO and his / her departments, which include Sales (Business Development) and Marketing. Work includes a broad range of complex responsibilities involving confidential, sensitive, or technical information, and includes producing materials for executive reports, lectures, publications, and industry matters. In addition, the EA II role schedules meetings, prepares agendas and follow-up actions, responds to routine correspondence, researches background material, and responds to staff, visitors, and telephone calls. Applicant must exercise considerable judgment and discretion when completing assignments and must represent the company with poise, promptness, teamwork, and professionalism. The Executive Assistant II will also provide support to selected Senior Leaders within the Growth, Business Development and Marketing teams as assigned, and will routinely track and report progress on key initiatives.

CORE VALUES

The EA II role must demonstrate considerable Agility by managing multiple workstreams and stakeholders concurrently, and by reprioritizing frequently while also completing communications and tasks timely. The altitude of this role requires affirmative decision-making with Courage, including thoughtful advisement on best courses of action in a multidimensional environment. The role requires role-model Respect and Collaboration, with a servant-leader's mindset.

JOB DESCRIPTION : Responsibilities :

• Screens, directs, and addresses calls as appropriate
• Gathers and distributes communications (email, mail, publications, etc.)
• Schedule and coordinate appointments / meetings / conference calls that involve Senior Leaders as assigned
• Prepares agendas and associated materials for meetings
• Prepares correspondence, completes reports / forms, and compiles / verifies data as needed
• Coordinates travel arrangements
• Submits expenses for assigned leadership
• Participates in specific projects applicable to business development and marketing functions. This includes participation in the organization and execution of sales and marketing campaigns, set annually based on company growth strategy
• Assist in budget management, and reconciliation for the assigned departments
• Assists with other special projects or duties as assigned by the assigned leaders

Knowledge, Skills, and Abilities :

Ability to organize

Attention to detail and organized, thorough follow up

Ability to envision the implications of decisions and actions for stakeholders inside and outside the company

Proactive planning and timely execution, while also responding to external and internal demands

Ability to communicate effectively with executive management and employees

Must have an advanced working knowledge of office / secretarial equipment, especially computers and software programs (preferably Microsoft Word, Excel, Outlook, and PowerPoint).

Advanced working knowledge of WebEx meetings

Must have clerical perception to proofread documents, including Word, PowerPoint, Excel, and other visual means of communication

Typing skills of at least 60-65 words per minute, including ability to transcribe dictation

EDUCATION (Required and / or Preferred) :

High School Diploma with two or three years post high school education / training.

Bachelor's Degree preferred

WORK EXPERIENCE / QUALIFICATIONS :

minimum of five years of comparable executive-level support. A combination of education / experience may be substituted with education being substituted for experience on a two for one-year basis.

CONTACTS INSIDE AND OUTSIDE THE ORGANIZATION :

Daily contact with Executive Management

Daily contact with department heads

Daily contact with supervisors / managers

Daily contact with coworkers

Frequent contact with Administrators, CEOs of client facilities as well as of other organizations, and contracting physicians

Occasional contact with certain Board Members

Contact with Federal and State government officials or their representatives

Frequent contact with health care industry associations, companies, competitors, or vendors

WORK ENVIRONMENT AND PHYSICAL DEMANDS :

Professional setting

Continuous sitting

Continuous oral & written communication and listening skills

Continuous computer use

Occasional bending, kneeling, lifting, pulling & pushing up to 10 pounds

Job requires a high level of mental awareness

PRIMARY LOCATION :

Atlanta, GA