NOVA Office and Facilities Coordinator

Title : NOVA Office and Facilities Coordinator

State Role Title : Admin and Office Spec III

Hiring Range : Up To $48.00 / hr

Pay Band : 3

Agency : Dept of Rail & Public Trans

Location : Northern VA

Agency Website :

Recruitment Type : General Public - G

Job Duties

The Department of Rail and Public Transportation (DRPT) plans establishes maintains improves and promotes public transportation services rail passenger and freight transportation systems and transportation demand management strategies that provide mobility and transportation choices for the people of the Commonwealth.

Are you detail oriented and committed to excellent customer service Do you love supporting others and doing the sometimes behind-the-scenes tasks that keep a team running smoothly Can you interact with all levels and types of people while bringing your best self and a positive attitude If yes then we encourage you to apply for this opportunity as our NOVA Office and Facilities Coordinator (or some could say our administrative conductor!). This position will serve as the Northern Virginia Office and Facilities Coordinator assisting with office management procurement events meetings parking management and other administrative activities.

This wage position will work approximately 20 - 24 hours per week on-site in our Alexandria Virginia office.

Minimum Qualifications

Strong knowledge of advanced office practices and procedures

Some knowledge of state procurement human resources and administrative practices

Strong verbal and written communication skills

Computer skills should include proficiency in Microsoft Office Suite

Ability to interface with visitors staff and vendors

Ability to coordinate diverse administrative functions in a remote office which requires independent judgement based on circumstances and interpretation of policy

Ability to operate copier document scanning system multi-line telephone fax machine and computer equipment

Ability to interpret and follow oral and written instructions and execute good judgment in unusual situations

Demonstrated ability to work effectively with employees at all levels of the organization and outside stakeholders

Additional Considerations

High school diploma or equivalent with related clerical training / experience in an automated office environment

Special Instructions

You will be provided a confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Contact Information

Name : Debbie Barnett

Phone : Email :

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.

Required Experience :

IC

Key Skills

Microsoft Office,Customer Service,Organizational skills,Microsoft Outlook,Facilities Management,CMMS,OSHA,Maintenance,Filing,Administrative Experience,Property Management,Contracts

Employment Type : Hourly

Experience : years

Vacancy : 1