Program Coordinator

Date Posted : Country :

United States of America

Location :

AZ222 : 6363 SCountryClubRd 6363 South Country Club Road Suite 121 Tucson AZ 85706 USA

Position Role Type : Remote

U.S. Citizen U.S. Person or Immigration Status Requirements :

U.S. citizenship is required as only U.S. citizens are authorized to access information under this program / contract.

Security Clearance : Secret - Current

At Raytheon the foundation of everything we do is rooted in our values and a higher calling to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of todays mission and stay ahead of tomorrows threat. Our team solves tough meaningful problems that create a safer more secure world.

Raytheon is seeking a highly motivated and seasoned Program Coordinator to provide support to the Israel Cooperative Program area under time constraints in a fast-paced work environment and can multi-task. The candidate must be a self-starter detail-oriented technically savvy and possess excellent organizational skills as well as excellent written and verbal communication skills. The role performs a wide range of administrative tasks and takes ownership of different tasks that may come up. This role also requires a high level of professionalism and the ability to maintain discretion and confidentiality of information.

What You Will Do

• Coordinates key tasks and activities for multiple programs.
• Liaises with key partners to ensure the accuracy and timeliness of documentation and logistics.
• Coordinates programmatic data to facilitate cross-program efficiency.
• Maintains Outgoing Foreign Visit Request process on behalf of ICP / affiliated personnel.
• Ensures program compliance with the NISP / DCSA / SEAD 3 Industry Reporting Requirements and EXIM / ITAR regulations.
• Administers DoD policies guidance and procedures in coordination with Raytheon policies to ensure compliance of cleared employee base.
• Ensures compliance with Program Security requirements.
• Serves as point-person to provide tactical and diplomatic support to Israeli Cooperative Programs embedded foreign national(s).
• Serves as contact for facility security and coordinates security related needs.
• Performs or delegates administrative support tasks including creation / editing / dissemination of program correspondence purchasing documents contracts reports and other publications.
• Creates incorporates implements changes to program related schedule(s).
• Supports special assignments as required.
• Effective calendar management by managing complex schedules and calendars for leaders and their need to meet and collaborate with other senior leaders in a dynamic and fast paced environment. This will include support in managing schedule conflicts across a global organization proactively looking ahead and adjust or deconflict often using their understanding of communicated and understood priorities to make decisions.
• Obtain an understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders. Develop a collaborative relationship with all the administrative staff within enterprise and portfolio and proactively create a support infrastructure for effective coordination.
• Assist in the preparation of agendas briefings correspondences PowerPoints and spreadsheets.
• Orders supplies and meals for team staff all-hands and customer meetings and other events as needed.
• Arrange travel accommodations (air / hotel / transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools.
• Process expense reports and invoices in a timely manner in accordance with company policies and procedures.
• Schedule and coordinate logistical details for virtual meetings face-to-face meetings and team events such as agendas guest speakers conference rooms virtual recording and virtual break out rooms (via zoom) catering digital technology support and more.
• Proactively support the team with necessary information flow & proper distribution to the team (emails staff meetings skip levels all hands town halls one-on-one meetings team events)
• Schedule and attend staff meetings and all hands record and distribute meeting notes capture action items execute assigned tasks and handle other routine communications. Support other meetings as needed to capture notes.
• Support team documentation activities : ensuring all documentation is up-to-date organized and accurate including email distribution lists shared files Teams channels organizational charts websites etc.
• Collaborate closely with other administrative assistants.
• Orders supplies and perform other administrative / clerical and ad-hoc tasks as assigned.
• Demonstrate effective time management and organizational skills ensuring attention to detail while being responsive to customer needs.
• Collaborate as a proactive team player maintaining flexibility and a results-oriented approach in a fast-paced dynamic environment while also being capable of working independently with minimal supervision.
• Utilize strong written and verbal communication skills
• Manage conflicting priorities and deadlines efficiently balancing multiple tasks while meeting organizational goals and timelines.
• Compose Letters of Justification for emergency visit requests; communicate with appropriate Israeli signatory to execute and submit to DCSA for government-to-government approval
• Prepare / submit Visit Authorization Letters to GSS / Visitor Control through DISS for domestic site visits and test events

Qualifications You Must Have

Qualifications We Prefer

What We Offer

This position is an onsite role located in Tucson AZ

As part of our commitment to maintaining a secure hiring process candidates may be asked to attendselect steps of the interview process in-person at one of our office locations regardless of whether the role is designated as on-site hybrid or remote.

The salary range for this role is 40000 USD - 82000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer including but not limited to the role function and associated responsibilities a candidates work experience location education / training and key skills.

Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts flexible work schedules employee assistance program Employee Scholar Program parental leave paid time off and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and / or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including but not limited to individual performance business unit performance and / or the companys performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

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Required Experience :

IC

Key Skills

Project / Program Management,Program Management,Developmental Disabilities Experience,Organizational skills,Data Collection,Meeting Facilitation,Utilization Review,Administrative Experience,Program Development,Public Speaking,Supervising Experience,Social Work

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 82000 - 82000