Administrative Assistant - CW

Administrative Assistant

Location : 730 Third Avenue, New York, NY 10017

Duration : 12 months

Job Description :

The Administrative Assistant will provide high-level onsite support to the Chief Financial Officer (CFO) and broader backup support to the New York executive suite. This individual will manage a broad variety of executive administrative tasks, help ensure the smooth running of daily operations, and function as a key liaison across internal and external partners.

Key Responsibilities & Duties :

• Provide proactive, comprehensive calendar management for the CFO, including complex scheduling across multiple time zones, coordinating internal and external meetings, and anticipating scheduling conflicts.
• Prepare, format, and distribute materials, agendas, and presentations for executive meetings; ensure a clear understanding of expectations and deliverables.
• Manage expense report preparation, submission, tracking, and reimbursement for the CFO; support cost management and assist with budget tracking as needed.
• Arrange and oversee detailed domestic and international travel itineraries, including transportation, accommodations, and meeting logistics; handle last-minute changes with composure and accuracy.
• Serve as the primary contact for facilities-related requests (e.g., maintenance, cleaning, HVAC) and coordinate with building management, office services, and IT on behalf of the executive team.
• Assist with workspace planning and daily office operations to ensure a productive environment.
• Oversee executive event logistics, including leadership offsites, client meetings, internal culture events, and special projects.
• Collaborate closely with administrative colleagues supporting other senior leaders, including the Nuveen Leadership Team, handling cross-team requests and sharing best practices.
• Exercise discretion and confidentiality in all aspects of the role, with a demonstrated ability to listen, interpret, and quickly act on the needs and concerns of the executive(s).
• Act as backup support for fellow executive assistants as needed.
• Additional duties and projects as assigned by leadership.

Required Qualifications :

Preferred Qualifications :