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Purchasing and Accounts Payable Coordinator
Purchasing and Accounts Payable CoordinatorThe Leffell School • Hartsdale, NY, United States
Purchasing and Accounts Payable Coordinator

Purchasing and Accounts Payable Coordinator

The Leffell School • Hartsdale, NY, United States
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Accounts Payable Specialist

To Begin December 2025

The Leffell School is a cutting-edge K-12 Jewish independent school serving more than 850 students on two campuses in Westchester County, NY, 30 minutes north of New York City. We are seeking an Accounts Payable Specialist who can begin in December 2025.

Position Overview :

The Leffell School is seeking a tech-savvy Accounts Payable & Purchasing Specialist to own key financial processes and implement new purchasing workflows. This is a crucial, high-visibility role where you will master modern FinTech systems, drive cost savings, and take ownership of critical processes. We are committed to giving you the high-impact experience and modern skills you need to land your next great career move in 2-3 years. This is a 100% In-Person role supporting the school's daily operations.

Key Responsibilities & System Ownership (High-Value Resume Builders) :

This role gives you direct control over vital systems and processes :

  • Amazon Business Transformation : Lead the cleanup and optimization of our Amazon Business Prime account. This includes reducing annual cost, managing user access, and designing / implementing a new, approved purchasing workflow from scratch.
  • FinTech System Mastery : Become a power-user of Bill.com and integrated credit card platforms, mastering the full AP automation lifecycle.
  • Tax Compliance Expertise : Independently manage and execute the annual 1099 filing and compliance process-a highly valuable skill set for any finance role.
  • Purchasing & Expense Management : Manage the end-to-end purchasing process, including invoice processing, vendor management, and accurate General Ledger (GL) expense classification.

Technical Skills & Daily Functions :

  • Process all vendor invoices and payments through the Bill.com system, ensuring proper authorization and timely disbursements.
  • Administer and reconcile the school's purchasing card programs and ensure expense reports are compliant with policy.
  • Intermediate Excel / Sheets Proficiency : Regularly manipulate, reformat, and analyze transaction data using formulas and sorting tools to prepare reports and reconcile accounts.
  • Maintain organized digital files and leverage Google Workspace (Docs, Sheets, Drive) for efficient internal communication and collaboration.

    • Required Qualifications & Mindset :

  • Tech Savvy : You are a quick study with new software, comfortable working entirely in the cloud, and proactively look for ways to streamline processes.
  • Process Improvement Driven : You look beyond data entry and want to build better, more efficient workflows.
  • Strong attention to detail and commitment to maintaining financial accuracy.
  • Associate's degree or higher in Accounting, Finance, Business, or a related field (or equivalent work experience).

    • Why Join The Leffell School?

    As part of The Leffell School community, you will join a collaborative and supportive environment committed to academic excellence and character development. Our faculty members work together to create meaningful educational experiences that meet the needs of all learners while fostering a caring and inclusive school culture.

    Compensation and Benefits :

  • Pay Rate : $24.00-$30.00 per hour, commensurate with experience.
  • Benefits : Medical, Dental, Vision, FSA, Dependent Care FSA, 403b, Paid Vacation, Personal / Sick Days and Holidays.
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    Purchasing Coordinator • Hartsdale, NY, United States

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