Branch Office Manager

Job Description

Job Description

Position Summary :

Manages branch business operations including developing financial transaction processes to ensure accurate accounting of receivables, petty cash and purchasing expenditures. Provides support to the Executive Director in a range of office management procedures and duties.

Essential Functions :

Manage day-to-day business operations of the branch including data entry, filing, record keeping, bookkeeping, and accounts receivables.

Reviews daily cash reconciliation, follows-up on returned checks and bank drafts, maintains petty cash receipts.

Assists in the preparation of annual branch and department budgets; provides procedures for control and monitoring of expenditures.

Oversees purchasing of supplies and office equipment.

Provides administrative support to the annual campaign and other branch and Association related fund raising efforts.

Provide customer support in matters of an administrative or financial nature.

YMCA Competencies :

Mission and Community Oriented : Models and teaches YMCA values. Champions inclusion activities, strategies, and initiatives. Ensures high level services that differentiate YMCA from other providers.

People Oriented : Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Builds relationships to create small communities.

Effectively tailors communications to specific audience.

Results Oriented : Strives to meet or exceed goals and deliver a high value experience for members. Embraces new approaches and discovers ideas to create a better member experience. Makes sound judgments and transfers learning from one situation to another.

Establishes goals,clarifies work, and participates in meetings.

Personal Development Oriented : Utilizes non-threatening methods to address sensitive issue, inappropriate behavior, or issues of performance. Shares new insights; facilitates change; models adaptability and awareness of change.

Qualifications :

Bachelors Degree in Management or business related field or a minimum of 4 years directly related business management experience.

Experience in application of basic accounting procedures and applications in areas of cash reconciliation, accounts payable, and accounts receivables.

Experience in the use of standard business office hardware and software.

Proven ability to communicate effectively at varying levels of the organization including those outside the Association.

Demonstrated ability to interface effectively with members on financial and non-financial areas of concern.

Physical Demands :

The physical demands of this position are limited and, as such, reasonable accommodations may be made to enable individuals with physical disabilities to perform the essential functions of this position.